Back to Jobs search

Administrative Assistant - Special Programs and Services

Carbon Lehigh Intermediate Unit 21 • Schnecksville, PA • 17h ago

Administrative Assistant - Special Programs and Services JobID: 1544

Position Type:

ADMINISTRATIVE ASSISTANT

Date Posted:

5/6/2025

Location:

Schnecksville, PA

Position Definition: TheAdministrative Assistantis responsible for the direct support of the Supervisor of Special Programs and Services. Relationship: TheAdministrative Assistantis directly responsible to the Supervisor of Special Programs and Services. Qualifications: Education/Experience:

High school diploma or GED.

Minimum three (3) years' secretarial experience, preferred.

Skills/Knowledge:

Demonstrates advanced computer skills, including a thorough knowledge of Windows and Microsoft Office Suite, and proficient use of departmental computer software.

Demonstrates the ability to work in a team environment.

Demonstrates secretarial skills to effectively use office equipment, including, but not limited to, phone system, fax machine, copier, scanner, computer, and calculator.

Demonstrates the ability to maintain complete confidentiality.

Demonstrates excellent interpersonal skills, demonstrated by patience, understanding, and congeniality.

Demonstrates excellent oral and written communication skills.

Demonstrates the ability to organize, plan, and manage job responsibilities in order to complete assignments with minimal supervision.

Demonstrates the ability to complete tasks with attention to detail and accuracy.

Attends work regularly at assigned work hours subject to lawful leave rights and responsibilities.

Proficient data collection and entry skills.

Demonstrates the skills to provide the highest level of customer service, with patience and knowledge of the department's services.

Physical:

Ability to stand, bend, stoop, sit, lift, reach, and communicate (vision, hearing, and speech) to effectively carry out functions, duties, and responsibilities.

Ability to independently ambulate in and around work areas.

Ability to travel to and from assigned work locations without employer support.

Ability to sit for long periods of time (3 hours).

Ability to exhibit appropriate manual dexterity to effectively carry out functions, duties, and responsibilities.

Authority: TheAdministrative Assistantwill have the authority to perform all functions listed below in accordance with established policies and procedures. Functions/Duties/Responsibilities: To perform this job successfully, an individual must be able to perform each essential function/duty/responsibility at acceptable standards. In accordance with both state and/or federal law, reasonable accommodations will be considered upon employee request. Essential:

Handles all secretarial duties, including, but not limited to filing, typing, data entry and review, electronic filing, and correspondence.

Works with curriculum, student records/files, and teacher and related services staff requests.

Answers telephone, responds to requests, and takes messages.

Handles forms, information, cumulative records, warehouse requisitions, memos, and purchase orders.

Maintains class lists, printouts, and computer information/data in all SPS student data systems.

Processes entry/withdrawal forms and keeps student records up-to-date in the electronic student records system.

Distributes reports, forms, and requested information to parents, agencies, and the public.

Handles incoming and outgoing mail.

Completes orders for office use, supervisors, and teachers in eSchoolmall system.

Types forms, letters, and memos, as well as formats forms as directed by supervisor.

Assists in typing and scheduling staff evaluations.

Types and distributes Notice of Intent to Conduct Reevaluations and Opening Day Parent Letters.

Maintains schedule for itinerant staff and supplies necessary student forms and track absences.

Keeps accurate records of receipts of CBI funds dispersed to staff under assigned supervisor.

Makes appointments, coordinates meeting arrangements, and assists in managing supervisor's Outlook calendar, including sending invitations to meetings.

Handles scheduling, facilities requests, and set-up for meetings, and prepares all handouts, agendas, etc. for supervisor.

Uses spreadsheets to manage data files for supervisor.

Maintains assigned website pages and informational publications related to their specific program assignment.

Assists supervisor with state and Federal budget requirements related to their specific program assignment, if appropriate (Nonpublic, EI, Corrections, TaC).

Completes required Human Resources forms related to staff hiring, transfers, and position openings.

Secondary:

Provides secretarial help for teachers and related services staff as needed.

This Job Description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform other duties as assigned.

Similar Jobs

Supply Chain Manager

Aston Carter • Bethlehem, PA • 17h ago

Management & Administrative

Job Title: Supply Chain Manager Job Description The Supply Chain Manager will be responsible for planning, scheduling, procurement, and inventory management to support production and distribution needs. This role require...

17h ago

Go to Apply

Security Officer Manufacturing Site Overnights

Allied Universal • Topton, PA • 1d ago

Management & Administrative

Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you wil...

1d ago

Go to Apply

Account Manager - water treatment chemicals

Veolia Water Technologies & Solutions • Allentown, PA • 1d ago

Management & Administrative

Reference #: REF40396N Company Description Veolia Group is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste managemen...

1d ago

Go to Apply

Strategic Account Manager - GEMS East

RCN Telecom Services, LLC • Bethlehem, PA • 3d ago

Management & Administrative

Reference #: STRAT008759 Description Astound Broadband, the sixth-largest cable operator in the United States, is a leading supplier of cutting-edge technology and communications services-and applicants like you make it...

3d ago

Go to Apply

Internship - Inventory & Supply Chain

Amcor Rigid Packaging • Allentown, PA • 3d ago

Management & Administrative

Reference #: REQ_77959 We are global, we are impacting the lives of millions every day, we are making a difference! At Amcor we are inspired to change the packaging industry and are taking on the aspirational challenge t...

3d ago

Go to Apply

Lead Account Manager

Honeywell • Allentown, PA • 4d ago

Management & Administrative

POSITION SUMMARY This position will be accountable for delivering sales and profitable EBITDA growth in LNG aftermarket goods and services ("G&S") market. This includes gathering and analyzing market data, competitor...

4d ago

Go to Apply

Customer Service Representative

Mirabito Energy Products • Slatington, PA • 5d ago

Management & Administrative

Position: Home Comfort Customer Service Representative Slatington, PA (and surrounding areas such as Wind Gap and Pen Argyl) Reports to: Regional Manager Status: Full time, hourly non-exempt Hourly Rate: $20 - $23 per ho...

5d ago

Go to Apply

Operations Project Manager

Aston Carter • Bethlehem, PA • 5d ago

Management & Administrative

Job Title: Operations Project Manager Job Description As an Operations Project Manager, you will work closely with responsible parties to understand the full scope, timeline, and expected outcomes of various projects. Yo...

5d ago

Go to Apply

Account Sales Manager

Red Bull North America • Allentown, PA • 5d ago

Management & Administrative

Reference #: ref22083a Reporting to the District Sales Manager, the Account Sales Manager's (ASM) primary function is to perform outside sales of product inventory while driving an assigned route of accounts. You will in...

5d ago

Go to Apply

Customer Service Coordinator

Goodwill Keystone Area • Fogelsville, PA • 6d ago

Management & Administrative

Reference #: 302883 Job Details Job Location Fogelsville Store - Fogelsville, PA Position Type Full Time Salary Range $15.50 Hourly Description Position: Customer Service Coordinator Department: Donated Goods Retail Repo...

6d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.