Detailing/Administrative Assistant

Aston Carter • Oshkosh, WI • 1d ago

Job Description

We are seeking an organized and detail-oriented Detailing/Administrative Assistant to support our project management team. The candidate will play a crucial role in ensuring the smooth operation and timely completion of various projects by providing accurate data entry, document processing, and project coordination.

Responsibilities

Provide Estimators with an approximate date for when a project will be detailed and handed over to the PM team.

Track sold projects and add them to the Detailing Timeline using Google Sheets.

Continuously monitor projects on the Detailing Timeline until completion.

Set up projects and perform data entry tasks.

Review project information and BI Bid details.

Transfer relevant documents from the estimate side to the project side, organizing them into appropriate folders.

Add bookmarks to plans and specifications to enhance manageability using PDF-XChange.

Update Comsense with all pertinent job and shipping information.

Review plans to enter all TO/FROM locations into Comsense.

Learn and execute bulk and unbulk processes for projects as needed.

Record meeting minutes when applicable.

Update detailing department spreadsheets as directed by the department manager.

Essential Skills

Administrative support

Data entry

Detailing

Google Sheets

Excel data entry

Project administration

Construction administration

Organizational and planning skills

Attention to detail

Excel/Google Sheets

Document processing

Microsoft Office

Project documentation

Project setup

Project coordinating

Commercial project management

Additional Skills & Qualifications

Proficiency in Google Suite

Excel experience: sorting, equations, formulas

Functional and working knowledge of computers in general

Excellent oral communication skills

Positive interpersonal skills

Strong organizational skills

Self-motivated and proactive

Detail-oriented

Experience with PDF-XChange

Blueprint reading/specs knowledge

Work Environment

This role is onsite, Monday through Friday, from 8:00 am to 4:30 pm with flexibility.

Pay and Benefits

The pay range for this position is $21.00 - $21.63/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Oshkosh,WI.

Application Deadline

This position is anticipated to close on May 19, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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