Administrative Services Manager I - CHFS

Pima County Government • Tucson, AZ • 23h ago

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7021669

Job Description Summary

Department - Health

Job Description

Job Type: Classified

Job Classification: 5394 - Administrative Services Manager I

Salary Grade: 13\ \ Pay Range\ Hiring Range: \$57,607 - \$69,128 Annually\ Full Range: \$57,607 - \$80,649 Annually \ \

internal equity with other employees within the same job classification.***

Are you a driven and collaborative leader ready to make a meaningful impact in public health? The Pima County Health Department is seeking a talented Administrative Services Manager I to take charge of the administrative operations for our Consumer Health and Food Safety (CHFS) Division.

In this vital role, youll oversee a dynamic team composed of a Public Health Program Coordinator, Administrative Assistant Supervisor, and six Administrative Assistant IIs. Reporting directly to the Division Manager, you will play a central role in supporting both the Division Manager and Program Managers, ensuring that day-to-day operations run smoothly while contributing to the strategic goals of the division.

Youll lead staff development, supervise workflow, manage performance, and assist with hiring and disciplinary processes. This position also plays an essential role in public outreach, media relations, and compliance oversight. Youll assist with and in many cases lead budget planning, grant management, and purchasing efforts. With an eye toward innovation, youll help shape new program development that addresses the evolving needs of our community.

This is an exciting opportunity to be at the forefront of community health initiatives in Pima County. If youre passionate about leadership, operations, and making a difference, we invite you to bring your expertise to our team.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

Manages and administers, and plans administrative or support

services or operations, including fiscal and general administrative functions as they relate to area of assignment;

Manages, administers and coordinates internal services or support

functions for a department or specific functional unit;

Manages the acquisition, storage and distribution of supplies and

equipment to support unit or department activities;

Develops or participates in the development of departmental related

policies and procedures and implements same as they relate to area of assignment;

Interprets unit or department policies and operational procedures

and reviews current and proposed new or changed rules, regulations or related materials for impact on unit, division, or department management or operations, and recommends changes to management;

Develops and implements new procedures for both short- and long-term

plans to improve efficiency, productivity and operating economy of areas of assignment;

Provides input to and assists in the development and design of

automated information systems;

Coordinates the collection, reporting and documentation of data for

assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment;

Oversees the development, submission, maintenance and archiving of

County/state/ federal-mandated reports, forms, and records;

Directs formal training and development programs for assigned staff,

County employees, or community or public interest groups;

Supervises, trains and evaluates support staff and coordinates the

activities of area of assignment;

Reviews work of staff to ensure accuracy of documents and adherence

to policy;

Represents the department/division by interacting with various

County, federal, and state departments, agencies, private industry, contractors, and public committees to assist in accomplishing department and unit goals.

Minimum Qualifications:

Bachelors degree from an accredited college or university with a major in public or business administration/management, purchasing, mat

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