Administrative Assistant (Austin)

TEXAS WORKFORCE COMMISSION • Austin, TX • 5h ago

WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1117 Trinity St, Austin, Texas

TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.

WHO YOU ARE: A critical thinker who thrives in a fast-paced work environment with exceptional organizational skills. You are a collaborative problem solver who is detail-oriented, works well individually or as part of a team and has a strong working knowledge of Microsoft Office products.

WHAT YOU WILL DO: The Administrative Assistant V performs highly-advanced (senior-level) administrative support work. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment.

YOU WILL BE TRUSTED TO:

Coordinate and/or prepare, edit, and distribute correspondence, reports, studies, forms, and documents.

Respond to complex inquiries regarding program or administrative regulations, policies, and procedures.

Schedule and coordinate meetings, conferences, and seminars; and prepares related materials.

Maintain Records Management Center to include confidential records for the RESEA department.

Develop and maintain tracking process for departmental equipment, assignments, special projects, assigned action plans, and legislative inquiries.

Manage training and travel calendars

Perform support staff functions including human resources management, purchasing, time distribution reporting, and assistance with budget preparation.

May train staff in administrative duties.

Performs related work as assigned.

YOU QUALIFY WITH: -Four years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports. -Relevant academic credits may be applied toward experience qualifications for this position.

YOU ARE A GREAT FIT WITH:

Knowledge of TWC rules, regulations, policies, and procedures

Advanced skill in Teams, SharePoint, Excel, Word and Outlook

Ability to implement new administrative systems and procedures and to evaluate their effectiveness

YOU GAIN:

A Family Friendly Certified Workplace.

Competitive starting salary: $4,150.00 - $4,400.00/month

Defined Retirement Benefit Plan

Optional 401(k) and 457 accounts

Medical Insurance

Paid time off, including time for vacation, sick and family care leave

Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits.

VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired willbe required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.

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