Administrative Assistant

City of Spokane Valley • Spokane Valley, WA • 3d ago

ABOUT THE CITY: Spokane Valley is a city with of over 108,000 people located on the eastern border of Washington State in the heart of the Inland Northwest. We pride ourselves on quality neighborhoods and schools, along with strong business, retail, and industrial centers. Friendly people, natural surroundings and beautiful weather are part of what makes our community a great place to live. Spokane Valley is a high-performing organization. We are a workforce based upon accountability and professionalism. We place high value on customer service, and take a team-oriented, collaborative approach to the way we do business. If working for a fast-paced, evolving organization appeals to you, and you desire a work environment that is intellectually stimulating, respectful and rewarding, we urge you to apply.

ABOUT THE POSITION: Spokane Valley is seeking a highly qualified and enthusiastic employee to serve our city as a regular, full-time Administrative Assistant. The ideal candidate will have exceptional professional skills, and a strong desire to provide superior service to both internal and external customers.

SELECTED EXAMPLES OF DUTIES: Some of the duties include central receptionist for City Hall, receiving the public, handling walk-in traffic and answering questions. This position also performs a variety of other routine and semi-skilled clerical, secretarial and administrative work in receiving and responding to calls, answering phones, cashiering, bookkeeping, copying documents, compiling materials, providing office assistance to an assigned supervisor or department, providing customer assistance, word processing, and data processing. Monitors the budget for the Building Department by projecting future expenses related to performance goals, processing and tracking invoices, expense reports, petty cash transactions and credit card purchases. Assists Code Enforcement in the development of the annual budget and supports other staff members by preparing items for meetings, including assisting with agenda preparation, meeting locations, coordinating equipment, assembling materials/agenda packets, preparing minutes and tracking action items. Assists with composing documents as well as marketing and communication efforts including website and social media content generation. May perform other duties as assigned.

DESIRED MINIMUM QUALIFICATIONS:** Education and Experience: Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting, bookkeeping, and demonstrated increasingly responsible related experience. An equivalent combination of education and experience may be considered. Necessary Knowledge, Skills and Abilities: Ability to understand and follow direction, exercise a high degree of sound independent judgment and work within established guidelines. Skill and working knowledge of personal computers and the ability to prioritize multiple tasks and complete tasks on time. Ability to communicate effectively, verbally and in writing, and to establish working relationships with customers, fellow employees, partner agencies and the general public; ability to work under stressful conditions and with frequent interruptions. Provide excellent customer service, while maintaining a professional, courteous, and pleasant demeaner in difficult or stressful situations. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected.

SPECIAL REQUIREMENTS: Must possess a valid State driver's license or have the ability to obtain one prior to employment. Successful completion of a background check, including a criminal history che

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