Position Details
Position Information
Department Office of the President (UPR)
Position Title Administrative Assistant To
Job Title Administrative Assistant, Office of the President
Appointment Type Professional Faculty
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option?
Job Summary
The Office of the President, is seeking an Administrative Assistant. This is a full-time (1.00 FTE ), 12-month, professional faculty position.
Based in the Office of the President, the Administrative Assistant manages the reception operations and serves as a high-level ambassador for all offices on the sixth-floor executive suite, serving as a welcoming, helpful presence to visitors. Serving in this role requires a high level of integrity and a commitment to representing and upholding the values of the university.
The Administrative Assistant supports the Administrative Director and also provides a wide range of confidential, high-level administrative support to the Office of the President. Responsibilities include facilitating special projects and performing professional and administrative tasks that require technical proficiency, decision-making, and judgment on confidential issues. There is significant interpersonal interaction and access to sensitive information, requiring excellent communication skills, discretion, diplomacy, and professionalism.
This position will have access to confidential information as they will work directly with leaders whose responsibilities include personnel matters.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
-Top 1.4% university in the world
-More research funding than all public universities in Oregon combined
-1 of 3 land, sea, space and sun grant universities in the U.S.
-2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
-7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone
-100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
-35k+ students including more than 2.3k international students and 10k students of color
-217k+ alumni worldwide
-For more interesting facts about OSU visit:https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:
-Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
-Free confidential mental health and emotional support services, and counseling resources.
-Retirement savings paid by the university.
-A generous paid leave package, including holidays, vacation and sick leave.
-Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
-Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
-Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .
Key Responsibilities
Administrative Assistance 50%
Reception 15%
Operations Support 20%
Executive Coordination 15%
What You Will Need
Four years of experience providing support within a fast-paced, active, and professional environment
Demonstrated ability to communicate successfully and inclusively, both in writing and verbally, with a diverse audience.
Demonstrate, through substantial previous experience, the ability to:
Interface professionally with people from all areas of a complex organization, and with outside visitors
Recognize and evaluate situations and handle them with confidence and authority, respond to questions and complaints, and determine the nature of requests to provide clear information and direction. Exercise sound judgment and proactively problem-solve
Provide exceptional customer service in person, in writing, and by phone, with a wide array of customers, clients, stakeholders, and leaders
Communicate effectively, both verbally and in writing
Plan and prioritize simultaneous projects
Respond with flexibility to urgent or unexpected requests
Work both independently and collaboratively
Appropriately handle highly sensitive and extremely confidential material/information
Meet deadlines
Schedule meetings for individuals and groups
Proven skill in:
Microsoft Office suite
Web-based applications, standard office software applications including email,
calendars, word processing, spreadsheets, and databases
Organizational systems and efficiencies
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
What We Would Like You to Have
Bachelor's Degree
Work experience at Oregon State University
Drupal expereince
Extensive professional-level experience interacting with the public in a similarly complex professional environment
Working Conditions / Work Schedule
The AA works in an executive office. Some maneuvering will be required (office supplies, event supplies, etc.). Some short-distance travel will be required, including campus errands, etc.
The AA will be expected to work on site [not remotely], Monday through Friday, 8:00 am to 5:00 pm. Occasional evening and weekend work related to event support will be required. When this occurs, a flex schedule may be implemented for the affected week. Punctuality and reliable attendance are mandatory.
Pay Method Salary
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range $55,000 - $75,000
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/55185
Posting Detail Information
Posting Number P09063UF
Number of Vacancies 1
Anticipated Appointment Begin Date 07/01/2025
Anticipated Appointment End Date
Posting Date 05/01/2025
Full Consideration Date 05/15/2025
Closing Date 05/17/2025
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by May 15, 2025.Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
3) Other Document 1- Please upload your answer the following prompt:
This question is to better understand your writing style and how you view the administrative assistant role. Describe in 300-400 words (without the use of AI), what you believe are the top 2-3 skills that an administrative assistant should have.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Jen Humphreys at Jen.Humphreys@oregonstate.edu or 541-737-8260.
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
· Starting salary within the salary range will be commensurate with skills, education, and experience.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team atemployee.relations@oregonstate.edu.
Supplemental Questions
Read More at: https://jobs.oregonstate.edu/postings/168119
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
