Assistant Finance Director

HARKER HEIGHTS-CITY OF • Harker Heights, TX • 12h ago

Directs, instructs, schedules, reviews and evaluates the activities of subordinate personnel. Assists in overseeing the daily finance and utility processes. Reviews and approves biweekly payroll register for accuracy as well as tax reports, reconcilements, and Internal Revenue Service (IRS) filings. Performs other duties as required.

SUPERVISION RECEIVED AND EXERCISED

SUPERVISION RECEIVED:

Work is performed under the general supervision of the Finance Director.

SUPERVISION EXERCISED:

Supervises the Finance and Grants Manager, Payroll Specialist, Purchasing Specialist, Utility Coordinator, Accounts Payable Coordinator, Utility Billing Clerks, and Customer Service Clerks.

PRIMARY DUTIES AND RESPONSIBILITES

Computes salary projections for the current fiscal year.

Reconciles interest and interest receivables quarterly in a timely manner for financial and investment reports to be completed for City Council presentations.

Reviews and approves biweekly payroll register for accuracy as well as tax reports, reconcilements, and Internal Revenue Service (IRS) filings.

Directs, instructs, schedules, reviews and evaluates the activities of subordinate personnel. Assists in overseeing the daily finance and utility processes.

Reviews general ledger expense and liability accounts monthly to ensure accuracy of journal entry, accounts payable postings, and payroll postings made to accounts are accurate. Makes any adjustments as necessary.

Maintains, distributes, and keeps records of petty cash. Reconciles petty cash on a quarterly basis and reports any discrepancies to the Finance Director.

Reviews Internal Revenue Service (IRS) year-end filings (i.e., 1099, W-2) for accuracy and ensures timely filing.

Ensures proper accounting of fixed assets.

Assists in the preparation of the Citys annual budget to include budget meetings, departmental requests, and puts together the annual budget book for the Government Finance Officer Association (GFOA) Award in a timely manner.

Assists with the annual audit to include preparation of work papers, meeting with the external auditors, creating the Schedule of Expenditures of Federal Award (SEFA) as applicable, and putting together the statistical section.

Assists with writing City Council agenda items as necessary.

Monitors city-wide budget compliance and works with departments on budgetary concerns.

Administers the Citys bank depository contract, coordinates the Citys banking activity, maintains bank relations, and ensures compliance with the bank depository agreement.

Monitors financial transactions to ensure proper accounting in accordance with generally accepted accounting principles (GAAP).

Assists with the year-end financial software close out process ensuring all general ledger and utility reconcilements and adjustments/entries are completed.

Maintains and updates the Citys Transparency Center (ClearGov) on a quarterly and year-end basis.

Assists in the investment of City funds in accordance with the Public Funds Investment Act (PFIA) and the Citys Investment Policy.

Prepares payments for debt, leases, and subscriptions based on debt software entries and ensures they are posted to the general ledger accurately and in a timely manner. Posts monthly bond amortization journal entries.

Makes cash transfers for all payments (accounts payable, payroll, debt service, meter refunds, etc.) and submits to the Finance Director for approval. Checks for fund availability and ensures daily balances are kept at the appropriate level.

Ensures all data entry to the general ledger and investment software is up-to-date, accurate, and done in a timely manner for the preparation of quarterly reports.

Makes transfers for web, integrated voice response (IVR), kiosk, and remit payments based on reports submitted by the Utility Coordinator.

Prepares, monitors, and reviews the submittal of grant applications,grant awards, and grant projects to ensure objectives are met. Monitors grant receipts to ensure revenues are received. Collaborates with departments to prepare the annual budget for grant awards and projections.

Reviews and updates the Citys Grant Policy to ensure compliance with requirements for respective grantor agencies, other authorization sources, internal City policies and programs, and external regulatory agents.

Reviews and approves utility billing adjustments and responds, as needed, to customers questions on inquiries.

Attendance is an essential function of the job.

Exhibits the City of Harker Heights Core Values.

Performs other duties as assigned.

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