Gaps 3 months or more must be addressed - you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
It isunacceptableto use the statement "See Resume" in place of entering work history. Your candidate profile will be converted to your official application.
Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
Hiring Information and Requirements:
The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
If claiming Veteran's Preference (https://www.dms.myflorida.com/content/download/130394/809960/2017-004AdministrationofVeterans) , the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
If claiming Right to First Interview (https://www.flrules.org/gateway/ruleno.asp?id=60L-33.004&Section=0) , the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.
If you are missing any of the items above, your packet may be held up at the final review step.
NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.
OFFICE CONTACT:
Susan Morrison, 850-245-5121
JOB DESCRIPTION:
This position is the Administrative Assistant II- SES to the Bureau Chief of General Services and Property section. The person in this position is expected to perform highly responsible administrative work. This position requires excellent communication skills in dealing with the public and Department of Education staff. The administrative position will give you experience m state-related programs such as MyFloridaMarketPlace/Ariba and Property section related duties.
DUTIES & RESPONSIBILITIES:
(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)
The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:
The employee must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The employee must interact courteously with others. The employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function of this position.
The employee serves as a main phone line operator and will serve as the main line coordinator. The employee will assist in developing the daily main line operators coverage schedule and will assist in conducting training for new operators. This employee is the back-up point of contact for bureau staff for resolution of main line issues.
The employee serves as an administrative support person for handling administrative tasks assigned by the bureau chief. The employee will assist with preparing notebooks, briefing materials, scheduling and coordinating seminars, and travel, as requested. The employee will properly ensure timely procurement of goods and services through MyFloridaMarketPlace. The employee will properly maintain property section policy and procedures, documentation, and filing systems. The employee will serve as the back-up to the lead coordinator for preparing and disseminating materials in support of listed activities and assist in maintaining, logging, routing, and tracking of all bureau documents.
The employee is expected to provide building operations support and will be the back-up to the lead contact for building work orders. Employee will assist with providing quarterly data collection reports on all work orders entered and will provide trend analysis for management review. Employee will assist with the coordination between the department and DMS staff to resolve problems relating to department building issues.
Employee is designated as the Records Management Liaison Officer for the department. Employee will manage the development, review and maintenance, and submission of the department's record's management procedures annually. Employee will maintain, and keep current, the record management system (Total Recall) for FDOE. Employee will ensure the record management documents are prepared accurately, efficiently, and in an expedient manner to ensure timely processing. Employee will provide records training as needed for all new records custodians. Employee will provide monthly record data collection to the supervisor by the 10th of each month for review.
The employee will assist with intake, scheduling, coordination, and set-up procedures for the first-floor lobby, Café 325, and seventeenth floor conference rooms and meeting spaces. The employee will serve as a back-up to the lead conference room coordinator in their absence. The employee will assist with producing daily and weekly conference room calendars and manages the inventory and maintenance of conference room furniture and audiovisual equipment. The employee will serve as property custodian for the 17th floor AV room. The employee will assist with providing monthly record data collection and conference room inventory reports to the supervisor by the 10th of each month for review.
The employee will assist the contract manager for the department's copier maintenance program, ensuring that all copiers are properly maintained, and monthly invoices are properly processed.
The employee will research and respond within specific timelines to special operational projects assigned by the bureau chief's office and property and operations director. Projects must be completed within established timeframes and accurately address the issue or concern of the requests.
Performs other duties as required.
WHO WE'RE LOOKING FOR:
The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unity.
MINIMUM QUALIFICATIONS
Required Licensure/Registration/Certification/Experience or Education:
Must have a Valid Florida Driver License
Knowledge of administrative and office principles and practices.
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Applicants who complete a pplication information and hire requirements listed in the advertisement to completion.
PREFERRED QUALIFICATIONS:
Preferences will be given to:
Applicants who have experience in/with MyFloridaMarketPlace/AOD
FLORIDA DEPARTMENT OF EDUATION MISSION STATEMENT
Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.
The FDOE's mission for Florida's Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.
Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida's students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.
FDOE's goal is to hire individuals to provide:
Higher Student Achievement
Seamless Articulation and Maximum Access
Skilled Workforce and Economic Development
Quality Services
Florida Department of Education (https://www.fldoe.org/)
WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!
State Group Insurance coverage options+
(health, life, dental, vision, and other supplemental option)
Retirement plan options, including employer contributions ( www.myfrs.com )
Nine paid holidays and a Personal Holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Ongoing comprehensive training provided
Career Growth
Highly skilled, professional environment
Maternity and Parental Leave Benefits
For a more complete list of benefits, visit www.mybenefits.myflorida.com .
We care about the success of our employees.
We care about the success of our clients.
We are always improving our technology, our tools, our customer's experiences and ourselves.
A rewarding experience for reliable, compassionate and professional employees.
LEAVE INFORMATION:
- Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment.
BACKGROUND SCREENING REQUIREMENT
It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.
SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.
For more information, please visit the Selective Service website (http://www.sss.gov/) .
If you experience problems applying online, please call the People First Service Center at (877) 562-7287
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Location:
TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399
Nearest Major Market:Tallahassee
