Executive Administrative Assistant

ADVOCAP INC • Fond Du Lac, WI • 3d ago

JOB REQUIREMENTS: We are hiring. Join a team that makes a difference! ADVOCAP, Inc., is an established, recognized leader with over 50 years of experience in delivering effective anti-poverty and self-sufficiency programs and services. We are a private, nonprofit Community Action Agency committed to our mission of \"creating opportunities for people and communities to reduce poverty and increase self-sufficiency.\" Executive Administrative Assistant Fond du Lac ADVOCAP\'s Shared Services Department is accepting applications for a full-time Executive Administrative Assistant. This position will provide high-level administrative support to the Executive Director, various office personnel, and ADVOCAP board members, and ensure the efficient operation of the executive office. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. Responsibilities Include: Maintain accurate corporate records Organize and maintain files and records, ensuring confidentiality Manage the Executive Director\'s calendar, including scheduling meetings, appointments, and travel arrangements Prepare and edit correspondence Assist in the preparation of board and committee meetings, including agenda creation, distribution of materials, taking detailed and accurate minutes, and organizing food catering when necessary Assist in the preparation of leadership team meetings, including agenda creation, distribution of materials, taking detailed and accurate minutes, and organizing food catering when necessary Plan and coordinate agency-wide employee engagement and team-building events for staff members Handle incoming calls and emails, responding to inquiries, and redirecting as necessary Perform other administrative tasks as required to support the Executive Director ** OTHER EXPERIENCE AND QUALIFICATIONS: Job Requirements: An Administrative Professional or Executive Assistant associate\'s degree or three years of previous equivalent experience is preferred to meet job standards Proven experience as an executive administrative assistant or in a similar role Excellent descriptive writing skills and verbal communication skills Ability to compose, @type, and proofread materials, establish priorities, and meet deadlines Must be able to plan and coordinate large Board and Staff events Can collaboratively and effectively work well with others Must be able and willing to assist staff and Board members with various inquiries Must be available for monthly scheduled night meetings and have the ability to travel within Fond du Lac, Green Lake, and Winnebago counties, including ordering and providing food at meetings Able to work independently with direction Strong organizational and time-management skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Drug screening and fingerprinting for background check are required Maintain the highest level of confidentiality with information obtained Possess an understanding of poverty and the ability to be non-judgmental with those served ** APPLICATION INSTRUCTIONS: Apply In Person: ADVOCAP, Inc. 19 W 1st Street Fond du Lac, WI 54935 Mail a Rsum: ADVOCAP Inc., Human Resources, PO Box 1108, Fond du Lac, WI 54936-1108 E-Mail a Rsum: hr@advocap.org Apply Online: www.advocap.org Fax a Rsum: 920-927-9930 Other: How to Apply: Submit a resume including a cover letter that highlights your relevant background and desire for the position. Applications received by April 30, 2025, will receive primary consideration. Women, minorities, and those with disabilities are encouraged to apply. Contact Us: ADVOCAP Inc., Human Resources, PO Box 1108, Fond du Lac, WI 54936-1108 Email: hr@advocap.org Confidential FAX: 920-927-9930 www.advocap.org ADVOCAP, Inc. is an Affirmative Action and Equal Opportunity Employer

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