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Accounting Administrative Assistant

Little Traverse Bay Bands of Odawa Indians • Harbor Springs, MI • 3d ago

Job Title: Accounting Administrative Assistant

Department: Accounting

Reports to: Finance Director

Salary Range: $17.07 to $23.89 per hour / ($35,496 to $49,694) Annually

Status: Non-Exempt

Level: B22

Opens: April 24, 2025

Closes: May 08, 2025

TO APPLY: Please submit LTBB Application Form, Resume, and Cover Letter by Email to hr@ltbbodawa-nsn.gov or via Fax, Mail, or In Person at our Human Resources office. LTBB Application Form and HR Contact Info available here: https://ltbbodawa-nsn.gov/wp-content/uploads/2021/03/Employment-Application.pdf

SUMMARY: Perform a variety of advanced administrative duties to support all aspects of the Accounting Department. Responsible for assembling, tracking, balancing and depositing (at the bank) all cash and checks received within the Accounting Department. Assists the Accounting staff with data entry, clerical work, administrative and business detail work as assigned. Directly works in the different divisions of the Accounting Department on daily tasks when assigned. Assists with other activities and projects relating to the needs of the LTBB Accounting Department as assigned, including but not limited to organization of Grant Binders, maintaining CFO files and maintaining Staff Accountant files.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Composes and sends routine departmental correspondence including e-mail. Assembles, postmarks and tracks all departmental outgoing mail and correspondence including faxes.

Fully responsible for setting up and maintaining the filing system for the Accounting Department, including but not limited to Accounts Payable Files, Accounts Receivable Files and Purchasing Files. Organizes and maintains the systems, meeting standards set by the Controller. Is fully responsible for the timely filing of all paperwork. Is fully responsible for the location of all paperwork and must be able to produce such paperwork upon request.

Responsible for the protection and confidentiality of all files and accounts of the LTBB Accounting Department.

Assist in administering policies and procedures in a fair and professional manner.

Assists in a required debarred search on all active vendors to ensure compliance with grant regulation.

Fully responsible for greeting all visitors, confirming appointments or staff availability and escorting visitors to the appropriate area or person.

Fully responsible for answering telephones, scheduling appointments, and providing information to caller.

Responsible for postmarking outgoing mail for all LTBB Departments and delivers it downstairs in time for daily pick up; takes it to the post-office for drop off when directed by the Controller. Responsible for maintaining the postage meter machine.

Orders supplies, and arranges for equipment maintenance within the Accounting Department.

Attends occasional meetings and training out of the local area.

Understands the basic concepts of Accounts Receivable, Accounts Payable, Payroll, Purchasing and Enterprise Bookkeeping. Must be able to learn how to fully perform those basic duties when assigned.

Responsible for receiving procured goods from vendors, appropriately documenting their arrival, communicating timely and in an appropriate fashion to governmental departments that packages have arrived, arranging for the delivery of the goods to the departments and documenting such delivery.

Responsible for preparing deposits for the governme

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