At Houston Methodist, the Birth Registrar position is responsible for performing activities associated with the registration of hospital births and the timely filing of required documentation in accordance with the State of Texas regulations. This position ensures quality and compliance with state regulations for births and is a critical component to meeting the Texas Vital Statistics recognition and exemplary five star rating.
PEOPLE ESSENTIAL FUNCTIONS
Promotes a positive work environment and contributes to a dynamic team focused work unit that actively helps one another to achieve optimal departmental and organizational results.
Provides assistance to parent(s) to complete the birth certificate worksheet.
Applies patience and diplomacy to sensitive situations, such as conflict regarding parental responsibility.
Supports birth registration process while complying with patient confidentiality and HIPAA regulations.
SERVICE ESSENTIAL FUNCTIONS
Collects birth certificate data, enters worksheet data into state database, and prints out birth facts; proofreads the birth facts for errors before presenting it to the parents for their signature(s); obtain parent(s) signature(s). Scans all documents into the baby's electronic medical record.
Provides printed social security receipt with explanation that it is to be used as proof that a social security number has been applied for; issues a signed certification of birth facts for insurance purposes.
Serves as administrator for the Texas birth registry information system for assigned facility.
QUALITY/SAFETY ESSENTIAL FUNCTIONS
Follows appropriate guidelines for obtaining Acknowledgement of Paternity (AOP); reviews AOP for errors or omissions. Sends completed AOP to the designated state attorney's office.
Certifies and releases at least 96% of birth registrations no later than five days after the date of birth.
Adheres to department standards for productivity, timeliness, accuracy, and quality.
Meets with auditors regularly according to state requirements to monitor compliance, providing reports and data as needed; complies with regulatory guidelines regarding timely filing of birth certificates and proper administration of both the Acknowledgement of Paternity program and the Texas ImmTrac program.
FINANCE ESSENTIAL FUNCTIONS
Organizes time effectively, minimizing incidental overtime, and sets priorities. Utilizes time between heavy workloads efficiently and helps other team members.
Enters infant's legal name into the electronic medical record post discharge per policy as it impacts timely reimbursement.
GROWTH/INNOVATION ESSENTIAL FUNCTIONS
Seeks opportunities to expand learning beyond baseline competencies with a focus on continual development. Attends continued yearly training at Regional and Annual Conference as permitted by facility.
Generates and communicates new ideas and suggestions that will improve quality or service.
This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.
EDUCATION
Associate's degree in health information management or related field required or additional two years of experience (in addition to the minimum experience requirements listed below) required in lieu of degree
WORK EXPERIENCE
One year of experience in birth registration, health information management, or general office with emphasis on customer service
LICENSES AND CERTIFICATIONS - REQUIRED
BRC - State of Texas Birth Registrar, State Certified (TxDSHS) AND
AOP - Certified Acknowledgement of Paternity - State Attornory General -- Successful access to the TxEVER system within 4 months
KNOWLEDGE, SKILLS, AND ABILITIES
Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
Proficient PC knowledge to include computer literacy in Word and Windows software
Attention to detail
Excellent interpersonal, oral and written communication skills, to include proper grammar and accurate spelling
Excellent organizational skills
Knowledge of the components of the medical record
Ability to handle stressful situations with compassion and professionalism in processing records in the event of a non-viable birth
Bilingual in English/Spanish preferred
SUPPLEMENTAL REQUIREMENTS
WORK ATTIRE
Uniform No
Scrubs No
Business professional Yes
Other (department approved) No
ON-CALL*
*Note that employees may be required to be on-call during emergencies (ie. DIsaster, Severe Weather Events, etc) regardless of selection below.
On Call* No
TRAVEL**
Travel specifications may vary by department
May require travel within the Houston Metropolitan area Yes
May require travel outside Houston Metropolitan area Yes
Company Profile:
Houston Methodist is one of the nation's leading health systems and academic medical centers. Houston Methodist consists of eight hospitals: Houston Methodist Hospital, its flagship academic hospital in the heart of the Texas Medical Center, and seven community hospitals throughout the greater Houston area. Houston Methodist also includes an academic institute, a comprehensive residency program, a global business division, numerous physician practices and several free-standing emergency rooms and outpatient facilities. Overall, Houston Methodist employs more than 27,000 employees and is supported by a wide variety of business functions that operate at the system level to help enable clinical departments to provide high quality patient care.
Houston Methodist is an Equal Opportunity Employer.
