This position may be filled as an Administrative Assistant at various levels (Entry, I, II, III or IV) based on the experience and qualifications of the selected candidate. *
JOB SUMMARY:
Responsible for daily operations in managing the accounts payable and contract compliance processes for new and existing contractors and vendors and supporting the various system policy process requirements to support AR Transmission Grid and the Southwest AR Substation Group.
JOB DUTIES & RESPONSIBILITIES:
Assist internal and external customers with courteous professionalism, maintain records as required per the records retention procedure, and participate in special internal and external projects as requested.
Process vendor payment invoices, including reconciling the One Card purchases per the system policy requirements.
Provide daily guidance, contracts analysis and assistance on resolving technical or difficult issues related to accounts payable processing.
Monitor employee time sheets for exceptions and incorrect job codes, review timesheets on payroll Monday for incorrect, or missing time entry.
Ensure all records are retained per the Record Retention policy.
Assist with arranging DOT physicals when due and track DOT files for accuracy.
During major storm events, support the Southwest group as needed, as well as providing support for other storm related logistical requirements.
MINIMUM REQUIREMENTS:
Minimum Education:
Preferred : Some College or equivalent (1 year of customer service experience)
Minimum Experience:
Admin Assistant I : 0 - 2 years customer service experience
Admin Assistant II: at least 2 - 4 years customer service experience
Admin Assistant III : at least 4 - 6 years customer service experience
Admin Assistant IV: 6+ years customer service experience
Minimum Knowledge, Skills, and Abilities:
Must be dependable, self-motivated, goal oriented, organized and able to manage multiple tasks with little or no supervision.
Strong computer skills required, including Microsoft applications (Outlook, Word, Excel, PowerPoint) and Entergy system applications.
Must possess strong written and oral communication skills.
Must always maintain confidentiality.
Thorough knowledge and demonstrated understanding and appreciation of Entergy's safe work practices.
Demonstrated maturity in decision making and respect of peers.
Good analytical and organizational skills.
Any Certificates, Licenses, etc.:
Must be EEI SASS test recommended.
Candidates selected to take the EEI SASS test will be invited via e-mail MONITOR YOUR SPAM/JUNK EMAIL FOLDER
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Primary Location: Arkansas-Hot Springs Arkansas : Hot Springs
Job Function : Skilled / Craft
FLSA Status :Nonexempt
Relocation Option: No Relocation Offered
Union description/code : ARKANSAS BARG. -- NON-NUCLEAR-A01
Number of Openings : 1
Req ID: 118870
Travel Percentage :Up to 25%
An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please clickhere (https://jobs.entergy.com/content/EEO/?locale=en_US) to view the EEO page, or see statements below.
EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.
Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here (humanr@entergy.com?subject=Accessibility) and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.
Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Equal Opportunity (https://www.dol.gov/agencies/ofccp/manual/fccm/2l-equal-opportunity-clauses-and-other-requirements/2l00-equal-opportunity)
The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.
EEI Testing:
One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the @type of test will be located under the qualifications section of the job posting. If you are invited to a test session, we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test. The test brochure will give you critical information on the test such as time allocated and number of questions. Also, keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website, http://www.eei.org/practicetests , Logon ID: entergy, password: practice test (2 words). Travel expenses incurred in connection with EEI testing are non-reimbursable.
In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing, the @type of test will be located under the qualifications section of the job posting.
WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.
Job Segment: Secretary, Accounts Payable, Administrative Assistant, Payroll, Nuclear, Administrative, Finance, Energy
