NY HELP Yes
Agency People With Developmental Disabilities, Office for
Title Administrative Assistant 1/Trainee (NY-HELPS)
Occupational Category Clerical, Secretarial, Office Aide
Salary Grade NS
Bargaining Unit APSU-Agency Police Services Unit (PBAofNYS)
Salary Range From $40391 to $58447 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4:30 AM
Flextime allowed? Yes
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
County Franklin
Street Address 2445 State Route 30
City Tupper Lake
State NY
Zip Code 12986
Duties Description PRIMARY DUTIES AND RESPONSIBILITIES:The assigned duties for the Administrative Assistant 1 are as follows:? Provide administrative support to the DDPS II's for Regional Operations/Region 2? Ensures the office is maintained in a professional and efficient manner? Answer the telephone, respond to questions concerning policy and procedures and refer calls to appropriate staff member.? Make travel arrangements and prepare travel vouchers.? Schedule meetings and maintain calendar.? Prepare reports using statistical and narrative information.? Prepare responses to letters concerning program, policies and procedures for supervisor's signature.? Review outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy, program information and conformance to instructions.? Oversight and supervision of Secretarial/Support staff in the Regional Office.? Other duties as assigned.#LI-NB1#LI-AK1LinkedIn: https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all
Minimum Qualifications Transfer Qualifications: Any permanent Administrative Assistant Anyone eligible for 70.1 transfer (if applicable)Promotional Opportunities: Anyone reachable on the current Civil Service ListProvisional Opportunities: In the event that there is not a valid eligible list, candidates who meet the qualifications below may be qualified for a provisional appointment: Note: If you are appointed provisionally, you must take the next scheduled Civil Service examination for this title and your score must be reachable on the resulting eligible list before you can be permanently appointed. If you do not pass the examination or achieve a reachable score, you may not be retained.Minimum Qualifications: Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. MQ Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination. Candidates that are not currently incumbering or have not previously held a keyboard or secretarial title, will have to take and pass a typing proficiency exam to qualify for transfer.
Additional Comments Additional Comments NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title. If you are hired under the HELPS Program, you will be first be appointed as a temporary employee. If you are performing successfully in the position, your appointment will be changed from temporary to permanent non-competitive. Once you are in permanent status, your official probationary period will begin and you may take any promotion exam for which you are qualified. At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status. - The assignment of PS&T employees will be made in accordance with any agreed upon Memorandum of Understanding between PEF and the local DDSO regarding the posting of job vacancies. - Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume. - All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility. - If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice - Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office at (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms. NYS Offers Incredible Benefits! - Savings programs such as the U.S. Savings Bond and the College Savings Plan. - Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses. - Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs. - Life insurance and Disability insurance. - The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis. NYS offers Incredible Benefits! Paid Holidays and Leave - Thirteen (13) paid holidays each year. - Thirteen (13) days of paid vacation leave initially. - Five (5) days paid personal leave each year. - Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year. - Up to three (3) days professional leave each year to participate in professional development events. Health Care Coverage Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost. Retirement Program Participate in The NYS Employees' Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation. Professional Development and Education and Training NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://goer.ny.gov/training-and-professional-development. Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp. - OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.APPLICATION PROCEDURE: Submit cover letter and résumé by May 5, 2025 to: Sunmount-OHRM 2445 State Route 30 Tupper Lake, NY 12986 E-Mail: sunmount.careers@opwdd.ny.gov Phone: (518) 359-4150 Fax: (518) 359-4161 Please reference the above EOA # 25-44 in all correspondence.Please note:- For CSEA positions: Local Bidding Agreements will be honored.- Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.- All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.- OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER- Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Division of Administration Central Office at (518) 486-7222 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.- Position may be eligible for Loan Forgiveness via the Public Service Loan Forgiveness program:- For more information on PSLF, please visit www.studentAid.gov/publicservice
Some positions may require additional credentials or a background check to verify your identity.
Name Sunmount OHRM
Telephone 518-359-4150
Fax 518-359-4161
Email Address sunmount.careers@opwdd.ny.gov
Address
Street 2445 State Route 30
City Tupper Lake
State NY
Zip Code 12986
Notes on Applying Please reference the above EOA # 25-44 in all correspondence.
