Administrative Assistant - Digital Modernization & Consulting

Sargent & Lundy • Wilmington, DE • 4d ago

Description

This position allows for a hybrid work schedule with a mix of work spent in office and working remote from home

Responsibilities will include, but are not limited to:

Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects.

Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook calendar. Order food as needed for meetings.

Assist with time entry and prepare expense reports for approval.

Support onboarding of personnel to client folders including training and confidentiality assignments.

Write, review, and edit procedures and other project-related documents in accordance with Sargent & Lundy's and/or client requirements.

Edit large technical documents written by multiple authors.

Edit for consistency (e.g., tense and voice, use of technology- or project-specific terminology or nomenclature, general format, and structure). Work with authors and reviewers to resolve identified inconsistencies.

Copyedit for grammar, punctuation, etc.

Format, including tables of contents, figures, tables, and appendices.

Prepare acronym and abbreviation lists.

Maintain databases by collecting and entering data from team.

Gather the appropriate information to generate reports for assigned projects.

Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, signature collection, document tracking, and electronic filing.

Collaborate with team to understand their workflow needs, identify obstacles, and define automation opportunities.

Develop innovative solutions with team members to automate work flows, such as with PowerAutomate.

Create custom Microsoft List structures with relevant columns, data @types, and validation rules.

Integrate Microsoft Lists with other Microsoft 365 services like SharePoint, Teams, Power Apps, and Dynamics 365 to streamline data sharing and user experience.

General Performance Expectations:

Exhibits high degrees of discretion, independent judgment, and diplomacy.

Develops solutions to problems that will impact other Sargent & Lundy groups or clients.

Qualifications

We do not sponsor employees for work authorization in the U.S. for this position.

Essential skills and experience:

Bachelor's degree (or equivalent) and three years of related experience.

Highly developed organizational skills and time management.

Prior experience should include working in a productive environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.

Excellent communication skills (including writing and editing skills), and proficiency in Microsoft Office: Word, Excel, PowerPoint, and Outlook.

Candidate needs to be flexible, a team player, a self-starter, and be open to occasional overtime.

Valued but not required skills and experience:

Some college level education in fields such as English, Writing, or Journalism.

Understanding of Microsoft Lists capabilities, including custom columns, views, workflows, and integration options within the Microsoft 365 ecosystem. Ability to analyze business needs, identify potential issues, and develop solutions using Microsoft Lists.

Understanding of Power Automate functionalities, including triggers, actions, conditions, loops, data operations, and error handling.

Ability to work with data sources, data manipulation techniques, and data transformations.

Experience working in the engineering and/or power industry field.

Experience with Microsoft Power Apps suite.

Hold a Notary License.

Award-Winning Benefits

At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

Health & Wellness Financial Benefits Work-Life Balance

Health Plans: Medical, Dental, Vision

Life & Accident Insurance

Disability Coverage

Employee Assistance Program (EAP)

Back-Up Daycare

FSA & HSA

401(k)

Pre-Tax Commuter Account

Merit Scholarship Program

Employee Discount Program

Corporate Charitable Giving Program

Tuition Assistance

First Professional Licensure Bonus

Employee Referral Bonus

Paid Annual Personal/Sick Time (PST)

Paid Vacation

Paid Holidays

Paid Parental Leave

Paid Bereavement Leave

Flexible Work Arrangements

Compensation Range

$60,770.00 - $91,320.00

Awards & Recognition

Equal Opportunity

Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.

CityWilmington

StateDE

CountryUnited States

Area of InterestAdministrative

TypeFull Time - Regular

Job ID2025-16078

Business GroupChief Operations Officer Group

DepartmentNuclear Power Support

Similar Jobs

Associate Account Manager

DuPont • Wilmington, DE • 15h ago

Management & Administrative

At DuPont, our purpose is to empower the world with essential innovations to thrive. We work on things that matter. Whether it's providing clean water to more than a billion people on the planet, producing materials tha...

15h ago

Go to Apply

Commercial Sales Manager

AutoZone, Inc. • Wilmington, DE • 19h ago

Management & Administrative

The Commercial Sales Manager is responsible for driving the commercial sales within their AutoZone location. The CSM develops and maintains positive relationships with commercial customers by managing the acquisition an...

19h ago

Go to Apply

First Line Risk Manager - Consumer Marketing and Communications

Citizens • Newark, DE • 1d ago

Management & Administrative

Description As a First Line Risk Manager, supporting the Marketing and Communications activities, you will represent the First Line of Defense and support the business development and execution of policies and procedu...

1d ago

Go to Apply

Supply Chain Manager

DuPont • Wilmington, DE • 2d ago

Management & Administrative

2d ago

Go to Apply

Administrative Assistant

BELFOR Property Restoration, Inc • Newark, DE • 3d ago

Management & Administrative

Compensation and Benefits BELFOR and BELFOR Franchise Group (BFG) offer competitive pay and a wide range of benefit options including, but not limited to, 401(k) with match, medical, dental, vision, disability, life i...

3d ago

Go to Apply

Customer Service Associate

Walgreens • Bear, DE • 3d ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service....

3d ago

Go to Apply

Senior Project Manager- Water & Environment

Johnson, Mirmiran, and Thompson Inc. • Newark, DE • 3d ago

Management & Administrative

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,300 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and...

3d ago

Go to Apply

Administrative Assistant

Robert Half • Wilmington, DE • 3d ago

Management & Administrative

Description We are looking for a highly organized and proactive Administrative Assistant to provide essential support to a team in Wilmington, Delaware. This is a part-time Hybrid opportunity. It is a long-term contra...

3d ago

Go to Apply

Customer Service Associate

Wawa, Inc. • Claymont, DE • 4d ago

Management & Administrative

This job was posted by https://joblink.delaware.gov : For more information, please see: https://joblink.delaware.gov/jobs/1375267 CUSTOMR SERVICE ASSOCIATE Part Time Encouraged to Apply - 16+ years old Job S...

4d ago

Go to Apply

Customer Service Associate

Walgreens • Wilmington, DE • 4d ago

Management & Administrative

4d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.