Administrative Assistant - FTE 1.0 - Volunteer Programs

Mayo Clinic • Rochester, MN • 5d ago

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans (https://jobs.mayoclinic.org/benefits/) - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

Medical: Multiple plan options.

Dental: Delta Dental or reimbursement account for flexible coverage.

Vision: Affordable plan with national network.

Pre-Tax Savings: HSA and FSAs for eligible expenses.

Retirement: Competitive retirement package to secure your future.

Responsibilities

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

Qualifications

Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management.

Proficient application of English grammar, punctuation, and sentence structure. Prefer work-related experience within the last ten years. None required.

During the selection process, you may participate in an OnDemand (pre-recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re-record your answer to each question - Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member, and you will be notified of next steps.

Exemption Status

Nonexempt

Compensation Detail

$21.13 - $29.63 / hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

Schedule Details

Monday - Friday, 8:00 a.m. - 4:30 p.m.

International Assignment

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. (https://jobs.mayoclinic.org/alllocations)

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" (https://www.eeoc.gov/poster) . Mayo Clinic participates in E-Verify (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Recruiter

Joy Kundrata

Equal opportunity

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

Similar Jobs

Communications Intern-Supply Chain Management -Summer Employment Opportunity Program

Mayo Clinic • Rochester, MN • 3d ago

Management & Administrative

Why Mayo Clinic Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to...

3d ago

Go to Apply

Sales Consultant

Apple Roofing • Rochester, MN • 5d ago

Management & Administrative

Opportunities to make $150k+ with benefits, company trips, and vehicle options! Apple Roofing is seeking Sales Consultants who can provide homeowners with a rock star experience. An ideal candidate will have a good un...

5d ago

Go to Apply

Fast and Fresh Clerk

Hy-Vee Food Stores • Rochester, MN • 1w ago

Management & Administrative

Additional Considerations (if any): Must be 18+ - At Hy-Vee our people are our strength. We promise "a helpful smile in every aisle" and those smiles can only come from a workforce that is fully engaged and commit...

1w ago

Go to Apply

Market Grille Clerk

Hy-Vee Food Stores • Kasson, MN • 1w ago

Management & Administrative

Additional Considerations (if any): - At Hy-Vee our people are our strength. We promise "a helpful smile in every aisle" and those smiles can only come from a workforce that is fully engaged and committed to support...

1w ago

Go to Apply

Administrative Assistant

Mayo Clinic • Rochester, MN • 1w ago

Management & Administrative

1w ago

Go to Apply

Account Manager

IDR Inc • Rochester, MN • 1w ago

Management & Administrative

IDR is seeking a Account Manager to join one of our top clients in Rochester, MN. This will be an 4 month contract. If you are looking for an opportunity to join a large organization and work within an ever-growing team-...

1w ago

Go to Apply

Data Center Specialist, National Accounts Manager

GAF • Rochester, MN • 1w ago

Management & Administrative

At GAF Commercial we cover more than buildings. We cover each other. No matter what role, tenure, or department, under this roof you are helping to build the market leader in commercial roofing. Under this roof, we are...

1w ago

Go to Apply

Real Estate Asset Manager

Robert Half • Rochester, MN • 1w ago

Management & Administrative

Description We are offering an exciting opportunity for a Real Estate Asset Manager. As an integral part of our team, your role will focus on handling commercial real estate, managing real estate acquisitions, and ove...

1w ago

Go to Apply

Administrative Assistant - Research

Mayo Clinic • Rochester, MN • 1w ago

Management & Administrative

1w ago

Go to Apply

Manager - Practice Operations

Mayo Clinic • Rochester, MN • 1w ago

Management & Administrative

1w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.