Lead Finance Specialist - JR29841-3800

The University of Chicago • Chicago, IL • 2w ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12682222 Department

ARD Financial Operations & Facilities

About the Department

Alumni Relations and Development (ARD) engages alumni (\~220k), current students, parents and friends of the University through intellectual, professional and social activities on campus, around the world and online. ARD raises \$600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute.

The Financial Operations and Administration Team works externally/internally with ARD departments for budget management, financial reporting, payment processing, and facility management. Additionally, extends support and guidance relating to various budget, payment, correction entries for all related system processes and access.

Job Summary

This role provides specialized business support for accounts payable/receivable transactions. Assists in paying vendor invoices and receives and posts customer payments on a timely basis. Ensures that transaction verification procedures are followed with a limited degree of supervision.

Responsibilities

Leads the daily financial operations functions for ARD including

accounts payable and receivable, journal entries, expense management, reimbursement reporting, account reconciliations, and contract management. Manages financial operations staff using best practices in financial management, leadership and team development.

Serves as the manager for ARD University contracts working with

University Procurement to secure favorable terms and ensure compliance with university policies.

With the Director, leads the development and implementation of ARD

financial policies and procedures, creating documentation and serving as a resource for the unit. Monitors compliance with University policies and procedures.

Oversees and manages the financial aspects of capital and special

projects, including collaborating with project designees to submit payments, track budgets and prepare financial reports.

Performs audits of the General Expense Management System (GEMS)

utilizing University policies to ensure timely and accurate approvals by financial operations staff.

Analyzes revenue and expense accounts to identify and rectify

discrepancies. Communicates findings to staff and provides recommendations for cost containment that are in line with university financial policies and procedures.

Serves as the lead point of contact for internal and external

stakeholders, providing information and responding to requests related to vendors, contracts, and payments, ensuring effective communication of relevant information through regular updates.

Seeks opportunities for professional development that will enhance

job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.

Performs a variety of accounts receivable/payable related activities

which requires functional knowledge of invoice processing procedures.

Responds to and researches accounts receivable/payable inquiries

including payments to vendors and reimbursements to individuals with a limited degree of supervision.

Collects, interprets, and performs some routine analyses of payables

data. May act as an informal resource to associates with less experience.

Reviews invoice payment reports and creates appropriate payables

transactions to correct errors, with skills learned through considerable on-the-job experience.

Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

Preferred Qualifications

Experience:

Minimum five years of professional experience in nonprofit

management, development, alumni relations, marketing, public relations, sales or similar professional work.

Minimum two years of experience leading a project team or managing

staff.

Technical Skills or Knowledge:

Demonstrated skill and knowledge of, or ability to learn quickly,

the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Phoenix (the University\'s Donor Relationship Management System).

Microsoft Windows computer environment, Microsoft Outlook, Word,

Excel, PowerPoint and Access.

Preferred Competencies

Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effecti

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