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Admin Support Specialist II - Public Relations

Collier County • United States, United States • 3w ago

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Admin Support Specialist II - Public Relations

Salary

$20.30 Hourly

Location

Naples, FL

Job Type

Full Time, Regular

Job Number

09386

Department

Executive Offices

Division

Tourism

Opening Date

04/18/2025

Closing Date

5/1/2025 11:59 PM Eastern

Description

Benefits

Questions

Job Summary

Provides responsible administrative and clerical support for an assigned division. Work involves preparing and processing varied administrative documents and public relations functions; preparing a variety of operational documents, forms, reports, records and summaries; entering data and retrieving information from division databases; and maintaining automated and manual files.

Essential Functions

Performs a variety of administrative and public relations duties for the division to include writing press releases, web content,,marketing materials and a variety of division documents. Coordinates journalist itineraries including activities and accommodation details; tracks expenditures; prepares budget amendments.

Prepares and/or reviews procurement and payroll documents. Oversees and/or performs data entry for media monitoring programs, website administration and social media content calendars. Reviews expense reports and processes for payment.

Plans promotional activities, special events and supports tradeshow and conference planning.

Establishes and maintains division personnel files. Prepares Information Technology (IT) forms to enable new division employees to have access to the County information systems.

Serves as liaison between assigned division and support services departments. Reviews and/or prepares executive summaries, ordinances, resolutions, requests for legal services and other documents. Prepares operational and marketing reports, generates internal and external correspondence, and other materials upon request.

Enters data into division databases, to include information from administrative functions and from operational/program activities.

Reviews and summaries a variety of public relations, fiscal, statistical and administrative information. Prepares statistical summaries and narrative reports.

Establishes and maintains automated and manual records and files.

Provides assistance and information to internal and external callers and visitors regarding the destination, its programs and services and the administrative support

functions. Refers callers/visitors to appropriate staff as needed.

Performs special projects as assigned including digital, social media and marketing campaigns. Assists with marketing and communications functions that support tourism efforts in Collier County.

Makes travel arrangements and reservations; and maintains calendars for management staff or conference rooms

Minimum Qualifications

High School Diploma or GED.

Two (2) years of related experience.

Fingerprinting required.

Supplemental information

Essential Employees may be required to work during an undeclared or declared emergency. The County's Administrative Office will determine who will be required to work on an incident-by-incident basis.

This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.

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