Executive Assistant, Content and App Partner Engagement

Amazon • Irvine, CA • 1w ago

Description

The Alexa Entertainment Devices and Services (AEDS) organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for a thoughtful and self-motivated Executive Assistant to support two business development Directors in the Content Applications & Partner Engagement (CAPE) team. While the CAPE organization is global, this role is Sunnyvale, Austin, Seattle or Irvine, and will be joining the current group of stellar EAs, who are all highly collaborative, communicative, and fun.

This exciting role requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders is important. A good sense of humor is a must, as is the ability to be flexible and change direction seamlessly. Change is the only constant!

The successful candidate will possess the ability to manage complex calendars while dealing with ambiguity and reacting with appropriate urgency to situations that require a quick turnaround; and wants to take on varied and exciting new projects and learn new skills. You'll need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups. High judgment and problem solving skills are a must. You also will need to effectively manage interactions with external partners, often with the offices of C level executives, globally.

Key job responsibilities

Management of complex calendars and scheduling with diplomacy and discretion.

Professional written and verbal engagement with both internal and external business partners and their support staff

Organize, execute, and assist with team activities (staff meeting agendas, All-Staff meetings, on-sites, off-sites, team events, etc.) including creating agendas and coordinate participants in organizational meetings and deep dive reviews.

Organize, execute and assist with diversity group and recognition programs.

Track and help drive completion of key deliverables and follow up on open items.

Manage headcount and recruiting information for space planning purposes. Manage seating at team sites and assist with coordinating team moves.

Scheduling cost effective air/hotel/ground transportation. Create detailed travel itineraries (including smooth transitions between time zones). Submit expense reports in a timely fashion.

Coordinate closely with other Executive Assistants within AEDS and the wider Amazon community.

Experience with handling confidential information and dealing with professionals inside and outside the company.

About the team

The Content and App Partner Engagement team manages the global portfolio of 3P video channels and Alexa+ developers (e.g., Uber, Ticketmaster, OpenTable, Trip Advisor) that distribute content on Amazon devices (Echo) with screens (Fire TV, Echo Show).

Basic Qualifications

3+ years of senior level leadership support, or 1+ years of Amazon experience

High school or equivalent diploma

Experience with Microsoft Office products and applications

Experience with executive level calendar management

Preferred Qualifications

Experience in a fast-paced, high-tech company

Experience managing multiple calendars

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company's reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50,000/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.

Amazon

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