Job Title: Payroll Manager
Job Description
The Payroll Supervisor oversees the day-to-day payroll-related functions. This position is responsible for directly supervising payroll personnel, ensuring integrity between the payroll module, general ledger module, and operations modules, and assisting with system upgrades, configurations, and changes. The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons.
Responsibilities
Supervise day-to-day activities of the payroll team, including semi-monthly, multi-state payroll processing, time tracking, and payroll tax compliance.
Review payroll calculations to ensure accuracy and compliance with state and federal tax regulations.
Oversee timely payment of payroll tax deposits and timely filings of quarterly and annual tax returns/annual W-2 statements.
Supervise all payroll input, processing, and paycheck distribution.
Audit employee transactions to ensure data integrity.
Audit commissions pursuant to defined programs; respond to inquiries and research discrepancies.
Oversee administration and payment of payroll deductions and insurance premiums.
Oversee timely reconciliation and payment of Worker Compensation; adjust accruals as needed.
Ensure compliance with federal, state, and local legal requirements by keeping current on legislation and enforcing adherence to requirements.
Oversee prevailing wage compliance and reporting requirements.
Act as the primary resource for general ledger functions related to payroll, including payroll journals, accruals, balance sheet account reconciliations, and research of reconciling items; assist with variance analysis and reporting.
Prepare payroll and analytics to provide insights into payroll-related trends and metrics.
Assist in internal and external payroll audits; provide accurate payroll records, documentation, and ensure compliance with audit requirements.
Document all policies and procedures and ensure controls are maintained and followed.
Provide subject matter expertise to software vendors and participate in the implementation of Payroll, Human Resources Information Systems (HRIS), Information Technology (IT), and accounting system updates and changes.
Collaborate with Human Resources (HR) to ensure union contract compliance.
Review accrual and payment of monthly union benefits.
Identify opportunities to streamline payroll processes, enhance efficiency, and implement best practices to optimize payroll procedures.
Maintain employee confidence and protect payroll operations by keeping information confidential.
Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
Hold JumpStart meetings regularly, allow others to lead the meeting, and help interject enthusiasm and energy into meetings.
Travel up to 10% of the time to company locations to meet with coworkers and conduct payroll-related training.
Maintain punctual, regular, and predictable attendance.
Essential Skills
5+ years of payroll processing/payroll accounting, preferably in a complex, multi-division/multi-company enterprise with employees covered by a collective bargaining agreement; or an equivalent combination of education and work experience.
3+ years of supervisory experience.
Proficiency in payroll processing, payroll accounting, payroll tax compliance, and payroll software.
Knowledge of FLSA, payroll benefits, payroll programs, and payroll reconciliation.
Experience with Workday Payroll, ADP Workforce Now, Kronos, and other payroll systems.
Additional Skills & Qualifications
Associate's Degree or equivalent work experience.
Strong management and supervisory skills.
Excellent analytical, reconciliation, and reporting skills.
Proven ability to maintain confidentiality and handle sensitive information.
Experience working with collective bargaining agreements is a plus.
Work Environment
Fully on-site position with working hours from 8am to 5pm. This is a direct placement opportunity.
Pay and Benefits
The pay range for this position is $100000.00 - $120000.00/yr.
Company offers competitive benefits, can provide upon screening.
Workplace Type
This is a fully onsite position in San Leandro,CA.
Application Deadline
This position is anticipated to close on Apr 22, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
