Administrative Assistant

Toyota • Princeton, IN • 1w ago

Overview

Who we are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world's most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We're looking for talented team members who want to Dream. Do. Grow. with us.

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

Toyota's Environmental and Facilities division is looking for a passionate and highly motivated Support Administrator.

The primary responsibility of this role is to assist the Toyota Indiana Environmental & Facilities Team in administrative roles. Reporting to the E&F Region 2 Sr. Manager, the person in this role will support the division objectives.

What you'll be doing

Support (3) Teams within the E&F department, Facilities, Environmental and Operation/Maintenance.

Lead procurement activities including Ariba entry, SAP ordering and Maximo ordering.

Lead operating budget planning and creation as well as monthly cost management.

Issue and manage annual blanket requisitions.

Monitor the monthly accrual process.

Review all requisitions for accuracy and completeness.

Manage the department P-card.

Manage the paint suit program.

Scheduling of shop leadership schedules plus department meeting organization.

Schedule Team Member travel.

Support presentations/report-outs by creating documents and data collection.

Support small projects related to office improvements.

Ordering of supplies, PPE, and other items.

Process expense reports.

Provide IT support.

Plan events for our Team's employee engagement activities.

Support maintenance activities with Maximo input and maintenance activities.

Support Leaders with new employee setups.

Manage maintenance on the departments pool vehicles.

Process pressure vessel and elevator permits.

What you bring

High school diploma or equivalent.

Microsoft application proficient user in Excel, Word, Power Point, Outlook (scheduling and calendar management)

Capable of learning new systems and tools.

Knowledge and experience in the annual budgeting process.

High capability of working in a dynamic and challenging work environment.

Added bonus if you have

Experience with SAP, Ariba, Workday, and Maximo

Experience in Power Apps

Associates degree (or higher)

Experience as an Administrative Assistant

What we'll bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

A work environment built on teamwork, flexibility, and respect

Professional growth and development programs to help advance your career, as well as tuition reimbursement

Team Member Vehicle Purchase Discount.

Toyota Team Member Lease Vehicle Program (if applicable).

Comprehensive health care and wellness plans for your entire family

Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute

Paid holidays and paid time off

Referral services related to prenatal services, adoption, childcare, schools, and more

Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)

ProductionEngineering

Belonging at Toyota

Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members' efforts to dream, do and grow without questioning that they belong.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question, need assistance with your application or do you require any special accommodations? Please send an email to talent.acquisition@toyota.com.

Toyota

Go to Apply

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