Administrative Assistant

Robert Half • Desert Hot Springs, CA • 1w ago

Description We are providing a contract for permanent employment opportunity for an Administrative Assistant in Desert Hot Springs, California. This role involves supporting property management operations through various administrative tasks, including processing applications, handling recertifications, and maintaining accurate records in management systems.

Responsibilities:

Efficiently review and process applications for new tenants, ensuring they are in line with property management policies

Professionally manage tenant and applicant communications via phone calls, emails, and face-to-face interactions

Assist with tenant recertification procedures, including collecting necessary documentation and updating tenant files

Accurately enter detailed notes into management systems for tenant records, lease alterations, maintenance updates, and other property-related information

Maintain and organize all tenant records, leases, and compliance paperwork digitally and physically, ensuring they are up-to-date and readily available

Handle billing functions and automatic data processing accurately

Respond to and manage inbound calls professionally

Assist with re-credentialing application processes effectively Requirements - Minimum of 1 year of experience in an administrative role

Proficiency in using Management System software

Experience with Billing Functions, including invoicing and account reconciliation

Knowledge of Automatic Data Processing (ADP) systems

Ability to handle Answering Inbound Calls professionally and efficiently

Experience in handling Re-credentialing Application processes

Excellent communication and organizational skills

Ability to multitask and prioritize tasks effectively

High level of accuracy and attention to detail

Strong problem-solving abilities

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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