Job Title: Administrative Assistant
Job Description
We are seeking a dedicated and experienced Administrative Assistant to provide comprehensive support to various departments. This role involves a wide range of administrative duties to ensure smooth operations and effective communication within the team.
Responsibilities
Perform timekeeping and attendance reports.
Process employee expense reports for covered and non-covered personnel using PaySource and Oracle Expenses.
File documents and order office supplies.
Coordinate travel arrangements.
Schedule and coordinate logistics for meetings.
Gather data, compile information, and prepare reports.
Maintain departmental record retention.
Support all plant and department Safety initiatives.
Act as a contact for vendor regarding copier/printer repairs.
Prepare expense statements for reimbursements for covered employees and boot allowance for all employees.
Update databases to reflect vacation and time off, update call-out lists weekly, and prepare and distribute quarterly and yearly reports.
Order flowers for sickness or bereavement for departmental time groups.
Act as FMLA contact for departmental time groups.
Verify contractor timesheets using Tableau and verify backup documentation.
Backup Admin Assistants in other departments as needed.
Provide superior customer service to all internal and external customers.
Essential Skills
High school diploma or equivalent.
Three to five years of administrative experience.
Extensive experience in administrative support including conference, travel, and meeting arrangements, report preparation, and calendar management.
Proficiency in Microsoft Office applications.
Positive attitude and ethical behavior.
Capacity to manage sensitive information and maintain confidentiality.
Ability to make administrative and procedural decisions and judgments.
Detail-oriented with the ability to multitask.
Skilled in organizing resources and establishing priorities.
Ability to create, compose, and edit written materials.
Effective written and verbal communication skills.
Additional Skills & Qualifications
Two-year degree or vocational school certification preferred.
Accounts Payable experience preferred.
Experience with timekeeping systems preferred.
Experience working with union employees in a plant environment preferred.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Wilsonville,AL.
Application Deadline
This position is anticipated to close on Apr 30, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.
