Administrative Assistant

Robert Half • Slinger, WI • 1w ago

Description

We are seeking a detail-oriented and organized Contract Administrative Assistant to support our Human Resources team. As a crucial part of the HR department, you will work collaboratively to support daily administrative tasks, coordinate team operations, and assist in maintaining efficient workflows. This role is perfect for a motivated professional who thrives in fast-paced environments, excels at multitasking, and is passionate about contributing to Human Resources functions.

Responsibilities:

Provide administrative support to the HR team, including calendar management, file organization, scheduling meetings, and follow-ups.

Prepare and process employee-related documentation (such as offer letters, onboarding materials, and compliance paperwork).

Assist with maintaining HR databases and tracking systems, ensuring data accuracy and consistency.

Schedule interviews and communicate with candidates and hiring managers as needed.

Handle sensitive or confidential information with professionalism and discretion.

Respond to inquiries from employees and external parties and escalate issues when necessary.

Support HR projects, such as employee engagement initiatives or training sessions.

Compile reports, presentations, and Excel data related to HR operations.

Collaborate with other departments to ensure streamlined communication and operations across the organization.

Perform general clerical tasks, including filing, scanning documents, and ordering office supplies.

Preferred Skills and Qualifications:

Experience with CRM and ERP software is a plus.

Advanced proficiency in Microsoft Office Suite, particularly Excel and Microsoft 365.

Strong organizational, multi-tasking, and time-management skills.

Solid verbal and written communication skills to interact effectively with colleagues, leadership, and external partners.

Familiarity with social media platforms is a bonus.

Required Qualifications:

3-5 years of experience as an administrative assistant, preferably in an HR-oriented role or similar environment.

High school diploma is required; an associate's or bachelor's degree is preferred.

Proven ability to handle confidential information with discretion and professionalism.

Requirements Answering Inbound Calls, Customer Service, Data Entry, Email Correspondence, Inbound Outbound Calls, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Schedule Appointments, Human Resources (HR) Administration TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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