Part-Time Executive Assistant

Alvarez & Marsal Holdings LLC • New York, NY • 3w ago

DescriptionAbout Alvarez & MarsalAlvarez & Marsal (A& M) is a global consulting firm with over 10, 000 entrepreneurial, action andresults-oriented professionals in over 40 countries. We take a hands-on approach to solving ourclients' problems and assisting them in reaching their potential. Our culture celebratesindependent thinkers and doers who positively impact our clients and shape our industry. Thecollaborative environment and engaging work-guided by A& M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are why our people love working at A& M.The TeamA& MPLIFY is a professional service consultancy combining the power of design, digital technology, and artificial intelligence to help clients supercharge value creation, agility and customer loyalty. The A& MPLIFY team is hand-picked from the top global consulting firms and Fortune 500 customer-focused companies. Individually, we are experience designers, commerce strategists, technologists, data scientists, and operations leaders with deep industry experience. Together we are the unique team clients need to drive growth and build relevance with their customers. With a commitment to positive social impact, we foster a vibrant, inclusive workplace of diverse voices and talents who enjoy what they do, and with whom they do it.How you will contributeA& M's A& MPLIFY team is seeking a part-time Executive Assistant (EA) for a 6-month contract to support 4-5 Managing Directors. The ideal candidate will have experience handling a wide range of administrative and executive support tasks and should be able to work independently with strong attention to detail. This role is primarily remote, but the candidate must be based in either the Washington, DC-Baltimore area or the New York City Metropolitan area, and be willing to go into the local office as needed. While most of our Managing Directors are on the East Coast, a few are on the West Coast, so flexibility with working hours to accommodate different time zones is required. The position will involve approximately 20 hours per week, with some fluctuation based on business needs.The Part Time Executive Assistant will: Create Expense Reports - using ConcurReconcile American Express and Corporate Manager's Credit Cards for Business Use/Expenses.Entering and allocating weekly time into time systemBook Conference RoomsCoordinate and schedule domestic as well as international travel; Make travel and accommodation arrangements.Make reservations for meetings with Clients or for Internal Staff DevelopmentMail, Fed-Ex Packages, ParcelsCoordinate Executives' calendars and set up meetings as neededSpecialized Responsibilities: Concur Billing/ExpensesTimesheets utilizing AgressoClient Invoicing Event Management Assist with all internal platformsQualifications3 years of Executive Assistant experience in a large organization; consulting environment preferredConcur experience requiredAbility to manage workday and daily activities within a set number of hours as directed by Operations LeaderAdept with software systems, including Microsoft Office, spreadsheets, expenses, and internal timekeeping and recordkeeping systemsExpert oral and written communication skillsStrong organizational experience; accustomed to operating in an agile environmentSolid ability to work with minimal supervision and guidanceComfortable with working with professionals of all levelsYour journey at A& MWe recognize that our people are the drivin

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