Front Desk Administrative Assistant

AUNT MARTHAS YOUTH SERV CTR., INC. • Carpentersville, IL • 2w ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12664699

SUMMARY

Provides general office support with a variety of clerical activities and related tasks. The Administrative Assistant will be responsible for answering incoming calls, directing calls to appropriate parties, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following: Other duties may be assigned.

Essential Functions:

Answers telephones and directs the caller to the appropriate party.

Greets and directs visitors to the organization.

Takes and retrieves messages for various personnel.

Provides callers with information such as company address, directions to the company locations, company fax numbers, company website and other related information. Receives, sorts and forward\'s incoming mail.

Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.) Assists in the ordering, receiving, stocking and distribution of office supplies. Assists with other related clerical duties such as photocopying, faxing, filing, etc. Responsible for site safety coordinator duties

Complete and up to date sign in sheet and temperature log

Completes all Core Curriculum training(s) required for this position. Performs all other duties as assigned.

EDUCATION and/or EXPERIENCE

High School Diploma or GED required Associated preferred; Previous administrative assistance experience preferred.

OTHER QUALIFICATIONS

Strong keyboard skills

Demonstrated level of high proficiency in Microsoft Office (Word,

Excel, PowerPoint)

Good written and verbal communication skills; strong interpersonal

skills

Ability to maintain confidentiality of highly sensitive and

confidential information

Good organizational skills including flexibility and ability to

manage more than one project at a time

Strong attention to detail

Current drivers license as some travel to other locations may be

required

Current auto insurance as some travel to other locations may be

required

Ability to work some evenings and weekends, as necessary

Aunt Marthas is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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