Administrative Assistant

Element Materials Technology • Morgan Hill, CA • 2w ago

Overview

Element has an opportunity for an Administrative Assistant , who is primarily responsible for managing all front desk duties e.g. relaying incoming telephone calls, greeting visitors/guests, facilitating incoming packages, and providing excellent customer service in a professional manner. This position also provides general administrative support for the laboratory by maintaining records, inventory, and logs as assigned.

Responsibilities

Answers a multi-line telephone system, takes accurate messages, and transfers telephone calls to the appropriate person in an efficient manner

Greets and screens incoming visitors in a professional manner and promptly notifies appropriate person of their arrival

Assist guests with sign-in procedure per company safety and security requirements

Order meals for visiting clients and employees when necessary

Assist with office events for ordering, preparation and breakdown

Receives signs and logs in/out for courier deliveries & shipping and notifies appropriate personnel that packages have arrived

Operates standard office equipment to include multi-line telephone system, calculator, computer/printer, and photocopy machine

Assist with travel needs for employees

Perform morning, afternoon and last rounds to ensure consumable items are re-stocked and shared spaces are tidied up

Support ordering: office supplies, snacks, breakroom supplies and other supplies for the location

Support with new hire orientations, keeping active staff rosters, NDA information

Process POs within the finance systems

Support other administrative tasks as requested

Skills / Qualifications

Minimum 1 year+ experience in an (front-desk) administrative support role/training or equivalentAA degree or equivalent

Good computer literacy in MS Word, Excel, Outlook, Adobe Acrobat, and Google Apps

Natural ability to multitask and prioritize with minimum guidance and supervision in a dynamic fast changing environment

Excellent telephone and customer service skills

LI-TF1

Company Overview

Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to 'Make tomorrow safer than today'.

When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.

While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.

Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.

Diversity Statement

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming "the world's most trusted testing partner".

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

"If you need an accommodation filling out an application, or applying to a job, please email Recruitment@element.com "

Job Locations US-CA-Morgan Hill

ID 2025-15953

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