eDiscovery Coordinator

Saul Ewing LLP • Philadelphia, PA • 3w ago

Saul Ewing LLP is seeking an eDiscovery Coordinator to support its Litigation Support Services ("LSS") department. The Coordinator position is open to any of Saul Ewing's offices. A candidate must possess experience working with litigation attorneys, paralegals, and business partners/vendors on matters involving eDiscovery and trial support. Allocation of time is 70% billable work for Firm clients and 30% non-billable work for operations, internal projects, administrative tasks, and professional development. The position is a mixture of hybrid and in-office work.

Essential Functions & Job Responsibilities:

Monitor emails sent to LSS mailbox to ensure timely responses and updates.

Enter projects and tasks in project management software for Specialists and Project Managers.

Administer network drives and define or update security for same.

Administer document review platforms, virtual data rooms, FTP solutions, and other platforms.

Assist Specialists and Project Managers with processing, loading, searching, and exporting data.

Assist Specialists and Project Managers with QC deliverables, including processing, loading, searches, exports, analytics, and productions.

Assist case teams with use of virtual data rooms, shared workspaces, and FTP solutions.

Assist case teams prepare for depositions, arbitrations, mediations, and trials.

Procure new equipment and licenses and manage equipment and software license logging.

Collaborate with team members and Vendors to document case-related information.

Manage case closure work, including archiving data and documenting case closure actions.

Collaborate with Records Department on physical evidence management and logging.

Submit transactional bills to Accounting & Billing Department for team members.

Assist with former employee audits to deactivate accounts when an employee leaves.

Assist with creating Access Control Lists and Uptime Metrics for ISO evidence.

Assist with non-billable projects and documentation, including software rollouts and migrations.

Identify and escalate issues and risks as appropriate to department and Firm leadership.

Build and foster strong relationships with attorneys and professional staff.

Enter time for billable and non-billable tasks on a daily basis.

Knowledge and Skills:

Experience with project management software

Foundational understanding of Generative AI

Strong skills in Microsoft Office

Curiosity and intrigue to learn new technology and workflows

Experience with Relativity or other document review platform a plus

Knowledge of eDiscovery software preferred

Experience with HighQ or other virtual data room platform a plus

Experience with Opus 2 or other case management software a plus

Education and Experience Requirements:

Minimum of 2 years of experience in eDiscovery

Bachelor's degree

Industry- and job-related certifications including CEDS, RCA, PMP, or CIPP are a plus

In addition to the essential functions outlined above:

Individual in this position will provide additional assistance and support as directed by their supervisor.

Individual in this position should be able to work flexible hours if a business need arises (i.e. trial preparation)

This job description is subject to change at any time.

Saul Ewing fosters a people first environment and one of the ways this is displayed is through its generous benefits. The firm is committed to offering a wide range of benefits to its benefit eligible employees to achieve wellness in all aspects of life, including:

Medical, dental, and vision insurance

Flexible spending accounts (FSA)

Health savings account (HSA)

Tuition reimbursement

*Generous paid time off

*401(k) retirement savings plan

Competitive salaries and year-end discretionary bonuses

Paid leave options, including parental

Saul Ewing University (learning and development programs taught by the firm's training department)

Family formation benefits

The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is between $75k to $90k annually.

Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.

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