Sr. Administrative Assistant

Robert Half • San Diego, CA • 3w ago

Description

Are you an experienced administrative professional who thrives in a fast-paced environment and enjoys supporting senior leadership? Robert Half is partnering with a prestigious client to find a skilled Senior Administrative Assistant in your area! In this role, you'll provide high-level administrative support to senior executives or department heads. You'll be responsible for managing schedules, handling sensitive information, and ensuring smooth communication and coordination across teams.

Key Responsibilities:

Manage and coordinate complex executive calendars, prioritize meetings, and schedule appointments

Prepare and edit correspondence, presentations, reports, and meeting agendas

Arrange and oversee travel logistics, including booking flights, accommodations, and creating detailed itineraries

Handle confidential information with utmost discretion and ensure the smooth flow of communication for senior leadership

Serve as the point of contact for internal and external stakeholders, ensuring inquiries are addressed promptly and professionally

Support event planning, staff meetings, and key business initiatives by coordinating logistics and preparing materials

Monitor office budgets, handle expense reports, and track team expenditures for leadership review

Offer mentorship and occasional guidance to junior administrative staff as required.

Requirements

A minimum of 3 years in an administrative or executive assistant role, with experience supporting senior leaders preferred.

Exceptional organizational skills, attention to detail, time management, and the ability to work independently.

Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with calendar management tools and communication platforms like Zoom or Teams is a plus.

Bachelor's degree is highly preferred but not required; high school diploma is required.

Dependable, resourceful, and capable of maintaining a professional demeanor in high-pressure settings.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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