Executive Assistant

US Tech Solutions • New York, NY • 3w ago

Job Responsibilities:

Telephone coverage, answer phones, take accurate messages, know banker's whereabouts at all times, back-up other lines, as needed

Light to moderate client contact

Calendar maintenance for meetings and/or conference calls

Coordinate related conference rooms including any catering, audio/videoconference set up

Assist Analyst's with Lucite orders, closing dinners and client outing coordination

Arrange all aspects of travel (arrange flights, hotels, rental car and sedan service, currency, etc.), keep travel profiles up-to-date, retrieve appropriate approvals for travel

Prepare all itineraries

Prepare and submit all expense reports on a timely basis

Type correspondence, memos and presentations

Prepare presentation books and meeting materials, copy, collate, bind

Maintain filing system, correspondence, documents

Navigate Firm's resources, interface with various departments to collect information, respond to requests, obtain services

Retrieve research or other necessary materials from intra/internet

Send and retrieve digital and inbound faxes

Distribute mail, arrange messengers and overnight package services

Provide backup support for colleagues during vacation/sick days, and assist their groups as needed with phone coverage and other office needs

Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area

Required Skills and Personal Attributes:

Strong communication, judgment, and problem-solving skills

Strong attention to detail as well as solid organization/time management skills

Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues

Able to work in a fast-paced environment and handle multiple tasks concurrently

Flexible with coverage responsibilities and teams.

Other Requirements:

College Degree Preferred or Relative Corporate Experience preferred

Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts

Other helpful applications include Excel, PowerPoint, internet and research tools

Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com (http://www.ustechsolutionsinc.com/) .

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Similar Jobs

Principal Software Engineer

Warner Bros. Discovery • New York, NY • 4min ago

IT & Engineering

Welcome to Warner Bros. Discovery... the stuff dreams are made of. Who We Are... When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the...

4min ago

Go to Apply

Sr Software Engineer

Disney Entertainment • New York, NY • 5min ago

IT & Engineering

Disney Entertainment & ESPN Technology On any given day at Disney Entertainment & ESPN Technology, we're reimagining ways to create magical viewing experiences for the world's most beloved stories while also t...

5min ago

Go to Apply

Sr Lead Software Engineer

JPMorgan Chase • Jersey City, NJ • 5min ago

IT & Engineering

We have an opportunity to impact your career and provide an adventure where you can push the limits of what's possible. As a Lead Software Engineer at JPMorgan Chase within the Commercial & Investment Bank's Marke...

5min ago

Go to Apply

Clinical Nurse Manager

The Trustees of Columbia University in the City of New York • New York, NY • 5min ago

Hospital & Medical

Job Type: Officer of AdministrationBargaining Unit:Regular/Temporary: RegularEnd Date if Temporary:Hours Per Week: 35Standard Work Schedule: Mon - Fri (9am - 5pm)Building:Salary Range: $90,000.00 - $120,000.00The salary...

5min ago

Go to Apply

Software Engineer (Generative AI)

NBC Universal • Englewood Cliffs, NJ • 7min ago

IT & Engineering

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our the...

7min ago

Go to Apply

Manager, Software Engineering (Remote)

Cengage Group • New York, NY • 7min ago

Management & Administrative

We believe in the power and joy of learning At Cengage Group, our employees have a direct impact in helping students around the world discover the power and joy of learning. We are bonded by our shared purpose - drivi...

7min ago

Go to Apply

Software Engineer in Test - Mobile

PayPal Inc. • New York, NY • 8min ago

IT & Engineering

The CompanyPayPal has been revolutionizing commerce globally for more than 25 years. Creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure, PayPal empowers consume...

8min ago

Go to Apply

Tax Accountant - Local Tax

conEdison • New York, NY • 9min ago

Finance & Accounting

Required Education/Experience Bachelor's Degree and 2 years of work experience Preferred Education/Experience Bachelor's Degree in Accounting or Finance and 2 years of work experience Relevant Work Experience...

9min ago

Go to Apply

Lead Software Engineer, Fullstack

Capital One • New York, NY • 9min ago

IT & Engineering

Lead Software Engineer, Fullstack Do you love building and pioneering in the technology space? Do you enjoy solving complex business problems in a fast-paced, collaborative, inclusive, and iterative delivery environme...

9min ago

Go to Apply

Manager, Software Engineering (Remote)

Cengage Group • Newark, NJ • 11min ago

Management & Administrative

11min ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.