Executive Assistant

Kelly Services • Horsham, PA • 3w ago

Your next good thing is right here! At Kelly® Professional & Industrial, we're all about helping you discover what's next in your career. And we just so happen to be seeking a Part-Time Administrative Coordinator support a top company in Horsham, PA. If this sounds like the right fit for you, read on and apply!

Schedule - Monday, Tuesday, Wednesday 9am-3:30pm

Pay - $31.39 per hr

Length of contract - 2 years

Benefits while working at Kelly Professional & Industrial: https://www.kellyservices.us/us/careers/career-resource-center/kelly-perks/

Health care coverage options

Holiday pay plan, service bonus plan, and weekly electronic pay options

Corporate discounts on travel and shopping

Free employee wellness program

3,000 free online training courses and college tuition discounts

Job Description

Administrative Coordinator - Part-time

Administrative support for two Vice-Presidents in Global Epidemiology, Innovative Medicine

Manage calendars, including scheduling recurring meetings with direct reports and other department meetings as needed.

Plan, schedule and organize Global Epidemiology activities, including Department meetings.

Manage travel and expense reporting in Concur. Support Wrike (study tracking / project management program) entries for regulatory engagement

Review Wrike project dashboard weekly for regulatory engagement entries by study owners.

Work with study owners to maintain up-to-date activity information including start and end dates.

Other Responsibilities:

Schedule interviews and related activities for job applicants.

Assist Epidemiology team members with ordering office supplies.

Serve as a back-up for creation and management of Global Epidemiology distribution lists

Address inquiries and resolve issues in a timely and efficient manner.

Qualifications:

Minimum of a high school diploma.

Proven experience as an administrative assistant or similar role.

Must have the ability to clearly and precisely communicate with all levels of an organization.

Demonstrate an agile mindset in an ever-changing and fast paced environment.

Fosters a sense of urgency and collaboration with other J&J organizations (e.g. scientists, project managers, legal, Health Care Compliance, procurement).

Must be able to work effectively independently and in a matrix environment.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)

Top Three Skills: MS Office proficient, TEAMS / document experience, experience working with senior leadership

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly ® .

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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