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Administrative Assistant 1

Idaho Dept. of Parks & Recreation • Idaho Falls, ID • 4w ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2353543

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Administrative Assistant 1(Job Id 14034)

Location: USA:ID:Idaho Falls Category: Administrative Asst Employment Type: Employee

Post Date: 03/28/2025 Close Date: 04/06/2025 Salary: 16.92 - 16.92 USD per hour

Description

NOTE:All applicants must apply by 4:59 PM MST on the closing date.

The Idaho Department of Parks and Recreation is seeking a dedicated and detail-oriented Administrative Assistant 1 to join our

team at the East Region Office in Idaho Falls.

In this role, you will provide essential administrative support to regional operations while delivering exceptional customer service to both staff and

the public. Your contributions will help maintain efficient office functions and create a welcoming environment for visitors. You will report directly to

the Administrative Assistant 2 and collaborate closely with regional and park staff.

Located in Idaho Falls, our East Region Office serves as a hub for the regions parks and recreational activities. Nestled near the Snake River and

surrounded by outdoor adventures, Idaho Falls offers a vibrant community and stunning natural scenery. Whether you enjoy hiking, fishing, or

simply exploring the great outdoors, our location provides the perfect backdrop for work and play.

This is a part-time position with 20 to 25 hours per week and is limited to 1,040 hours per fiscal year (July 1 - June 30).

Join our team and make a difference in supporting Idahos beautiful natural spaces!

Learn more about the Idaho Department of Parks &Recreation:www.parksandrecreation.idaho.gov

For questions about this position, please contact hiring manager, Joyce Storey, East Region Administrative Assistant 2, at:

Phone:208-525-7121

Email:joyce.storey@idpr.idaho.gov

EXAMPLE OF DUTIES

Answer phones and greet the public with professionalism and courtesy. Provide telephone and message services for office staff and field calls

appropriately.

Maintain an organized and presentable office environment, ensuring the general appearance is welcoming to visitors.

Support the office with supply management by monitoring stock levels, ordering necessary items, and maintaining organized inventory records.

Assist customers with registrations, permits, and retail purchases.

Manage the foyer display with current brochures and in-season materials, ensuring accuracy and relevance.

Deliver outstanding customer service by responding to inquiries promptly and courteously.

Utilize Microsoft applications to create professional documents, letters, and labels.

Assist with monthly reports such as vehicle maintenance logs, park reports, and retail inventory and sales.

Proofread and edit office documents including letters, memos, contracts, and advertisements to ensure accuracy and professionalism.

14034 - ADMIN ASST 1 - External - State of Idaho Opportunities

Page 1 of 2 | March 28, 2025

Distribute incoming mail and process outgoing mail efficiently, including express mail arrangements.

Complete inventory requests accurately and maintain inventory records.

Perform monthly resale item inventory and report discrepancies to the supervisor.

Assist with end-of-season registration and permit sticker wrap-up.

Monitor and maintain fleet vehicles, schedule regular services, and ensure they are fueled and available for staff use.

Compile maintenance and expense reports for region vehicles.

Work with the supervisor, region manager, park staff, and department staff to schedule, coordinate, and assist with arrangements for meetings,

workshops, receptions, and other events held in the region.

Offer support to ensure successful event execution.

Assist in monitoring park websites and social media for necessary updates and events.

Assist parks in promoting events.

MINIMUM QUALIFICATIONS

Good knowledge of office support functions including word processing, spreadsheet software, and other Microsoft Applications,

filing, composing a variety of business documents, and reception.Typically gained by at least two years of experience performing

administrative tasks in a professional setting; or a combination of skills acquired through work experience, completion of relevant coursework, or

structured on-the-job training.

Good knowledge of gathering and compiling data. Typically gained by at least two years of experience collecting, organizing, and analyzing

information; or a combination of skills acquired through work experience, completion of relevant coursework, or structured on-the-job training.

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