Operations Assistant

Bully Pulpit Interactive • San Francisco, CA • 4w ago

Bully Pulpit Interactive is an outcomes agency made up of strategists, data scientists, and artists. We come from politics, brands, and government and we communicate without barriers and measure what matters. BPI specializes in public affairs, corporate reputation and social impact. A growing firm, we sit on both coasts and between and connecting Silicon Valley technology, Madison Avenue creative, Washington policy and real people.

The Impact You Will Make

Reporting to the Sr. Director of Culture & Operations, the Operations Assistant will communicate across all levels of BPI. This candidate will possess integrity and discretion in handling confidential information and a professional attitude when dealing with senior executives both inside and outside the company will be imperative to your success!

You are a master of organization and have a demonstrated ability of managing complex calendars, coordinating domestic and international travel, processing expense reports and acting as a general liaison between team members and leadership.

What the Day-to-Day Looks like

In this role, you'll be responsible for administrative support to some of our leadership team by mastering the art of calendar Tetris as an Outlook expert, coordinating travel arrangements, and helping us see around corners. You'll also provide support to our daily office operations in a number of ways, contributing to our culture and team member satisfaction and success. You'll work closely with the Senior Director of People & Operations and the rest of the internal operations team to ensure operations across the agency are coordinated and running smoothly. The ideal candidate is well organized, has excellent communication skills, is detail oriented, and thrives at juggling a variety of tasks in a fast-paced environment.

Executive Scheduling. Provide administrative assistance to multiple executives on our Leadership team that includes, but is not limited to managing complex schedules via Outlook, booking travel and filing expense reports

Office Operations. Monitor the day-to-day operations needs of our executive team and partners team to ensure administrative, office, and daily business operations needs are met and running smoothly.

Salary Range: $60,000 - $70,000

Onsite requirement 5 days a week (SF or DC)

Requirements

More than 2+ years relevant experience as an executive assistant

Expertise in executive-level calendar management in Outlook

Excellent verbal and written communication skills

Strong intuition, proactivity, reliability and follow-through

Expertise in Microsoft Office (Word, Powerpoint, Outlook Calendar) and Google (docs/slides/sheets) and finds fulfillment in learning new software programs

Strong attention to detail, in addition to organizational and time management abilities

Proven ability to prioritize and handle multiple assignments

Thrives working in a collaborative and fast-paced environment

Customer service champion; you set the bar high for all here

Ability to work well with all levels of clients and team members

Polished, professional, and positive demeanor

Benefits

BPI offers a wide range of benefits to U.S.-based employees, including 100% company-paid medical, dental, and vision insurance, a 401(k) program with employer match up to 4%, generous time off for vacation, $50 monthly phone reimbursement, unlimited sick time, and 16 weeks of paid leave for new parents. BPI's benefits prioritize employee wellness and progressive support to our diverse workforce.

We're looking for all kinds of people.

BPI Group is an integrated public affairs agency that delivers outcomes for the top organizations and leaders around the world. With expertise in strategic communications, digital marketing, creative, research, and measurement, we offer a cohesive approach across corporate, policy, and public affairs strategy in today's interconnected world. By combining incisive strategy and deep tactical expertise, we make change possible. Our transatlantic presence includes offices across eleven markets in the US and Europe.

We are an equal opportunity employer and make employment decisions based on individual commitment to excellence. We want to have the best qualified people in every job. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion or religious creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, age, marital status, status as a protected veteran, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member) or any other consideration made unlawful by applicable federal, state or local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

BPI is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging - so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to still consider submitting an application. We consider applications holistically and you may be just the right candidate for this role or another one of our openings!

Let's keep in touch. Follow us on LinkedIn (https://www.linkedin.com/company/1063038/admin/) and Twitter (https://twitter.com/bpimedia) at bpigroup.com

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