Thiel College is seeking a full-time Academic Affairs Administrative Assistant to provide essential operational support to the Vice President of Academic Affairs and Academic Affairs leadership team.

Position Summary: This role serves as a critical operational link between Academic Affairs leadership and campus operations, providing budget coordination, personnel administration, student retention support, and executive administrative assistance across 25+ academic offices and programs.

Key Responsibilities

Budget Coordination: Monitor and process budgets, expenses, and financial transactions for 25+ Academic Affairs offices and programs Personnel Administration: Supervise Faculty Services Secretary and coordinate faculty/staff appointments, campus visits, and HR processes Student Retention Support: Manage attendance reporting systems, coordinate Academic Assistance Committee, and support retention initiatives Executive Support: Provide comprehensive calendar management and administrative support to VPAA, including Board of Trustees Academic Affairs Committee support

Qualifications

3-5 years administrative experience Bachelor's degree preferred Higher education experience preferred Advanced proficiency in Microsoft Office and data management Excellent organizational and communication skills Experience with budget tracking and personnel processes preferred Ability to handle confidential information with discretion Strong attention to detail and ability to meet tight deadlines

Essential Functions

Process financial transactions Generate monthly budget reports and coordinate with Business Office Coordinate faculty search processes and campus visits Manage student attendance reporting and early alert systems Maintain complex calendars and coordinate Board committee meetings

This 12-month, full-time position reports to the VPAA/Dean of College and requires occasional evening/weekend availability.

Thiel College is committed to attracting a culturally and professionally diverse faculty and staff who engage our students by providing a rich and fulfilling curricular and co-curricular experience.

Qualified applicants should submit a cover letter, resume, and the contact information for three professional references by clicking here. All application materials should be attached in a single PDF document using candidate's last name as the document title.

Materials will be reviewed as received and continue until position is filled.

THIEL COLLEGE

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Academic Affairs Administrative Assistant