Job Title: Accounts Payable Associate

Department: Finance

Reports to: Controller

FLSA Status: Non-Exempt

Employment Status: Full-Time, 37.5 hours weekly

Hourly Compensation: $22.54 - $26.49

Deadline to Apply: February 27, 2026 at 12:00pm Eastern on the Toledo Museum of Art website

Since our founding in 1901, the Toledo Museum of Art has earned a global reputation for the quality of our collection, our innovative and extensive education programs, and our architecturally significant campus. And thanks to the benevolence of its founders, as well as the continued support of its members, TMA remains a privately endowed, non-profit institution and opens its collection to the public, free of charge.

At the Toledo Museum of Art, we are dedicated to fulfilling our mission and our commitment to cultivating an organizational culture where every individual feels valued, inspired, respected, and empowered. We believe fostering such a culture requires everyone to work daily at positively enhancing the experience of our team members. We hope all interested in employment here will strive to elevate our mission and our culture!

SUMMARY

The Accounts Payable Associate is crucial in upholding the integrity of all payment activities within the organization. Key responsibilities include, but are not limited to:

Accurately and promptly prepare, process and record payments of all @types.

Dealing directly with vendors to obtain appropriate documentation for validation.

Answering payment inquiries from vendors, staff and others.

Maintaining the accounts payable system, including updating vendor information as needed.

Supporting financial reporting needs for various departments.

Additionally, the Accounts Payable Associate assists the Finance team by providing backup for the Accounting Associate and completing other tasks as needed.

This role requires strong attention to detail, proficiency in accounting practices, and a passion for working in a non-profit environment dedicated to cultural preservation and education.

KEY ACCOUNTABILITIES

Accounts Payable & Financial Reconciliation:

Prepare, process, and record all payments in a timely manner. Ensure appropriate approval has been obtained for all purchases prior to processing payment.

Generate payments on a weekly basis, obtain needed signatures, prepare for mailing and file with backup in vendor file.

Maintain all cash disbursement, invoice and vendor files and manage according to record retention guidelines.

Maintain the Financial Edge/Accounts Payable system and reconcile accounts payable to general ledger on a monthly basis. Add new vendors in a timely manner and update current vendors as needed.

Answer purchasing and payment inquiries from vendors and staff in a timely manner.

Ensure accuracy of accounting procedures by regularly reviewing work throughout the process.

Prepare 1099-misc forms at the end of the calendar year.

Maintain knowledge of purchase order process and act as back up for Purchasing Associate.

Provide back-up support for the Accounting Associate.

Respond to General Ledger questions and create reports as needed for other departments.

Participate in the Museum's annual audit.

Performs other duties as assigned or required

The Toledo Museum of Art

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Accounts Payable Associate