This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13122324\ SSI (U.S.) Inc. d/b/a Spencer Stuart\ \ Spencer Stuart is an equal opportunity and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.\ \ \ \ Location: Business Functions/Chicago\ \ Full/Part Time: Full time\ \ Req ID: R4519\ \ Position Summary\ \ Spencer Stuart is seeking a highly motivated and detail-oriented Coordinator to join our Global Meetings & Events Department. This full-time, entry-level, hybrid role is based in Spencer Stuart\'s Chicago office and offers an exciting opportunity to contribute to the planning and execution of internal meetings and events, in-person and virtual, around the world ranging in size from eight to more than 400 attendees. Joining the members of the Global Meetings & Events team, the Coordinator will play a key role in supporting event planning and logistics, ensuring seamless execution, and delivering exceptional attendee experiences. The Coordinator also will assist with ongoing departmental operations and administrative responsibilities. The ideal candidate is a collaborative team player with a strong commitment to learning, professional growth, and building a long-term career in corporate meeting and event planning. Since this role is entry-level, comprehensive training and tailored guidance will be provided by team members to ensure the development of skills necessary for long-term success.\ \ Location: Chicago\ \ Key Relationships\ \ Reports To:\ \ Director, Global Meetings & Events\ \ Other key relationships:\ \ Global Meetings & Events managers and planners\ \ Administrative Managers\ \ Executive Engagement Administrators\ \ Accounting Department\ \ Tax & Legal Department\ \ Responsibilities Include:\

Meeting & Event Planning Support:\

Conduct comprehensive research on hotels and dining venues; help

compile details and create site reports that are presented to key stakeholders

Create detailed attendee and rooming lists in Excel and Workday

to support event logistics and accounting processes

Assist with tracking and reporting event expenses to ensure

budget transparency and spend accuracy

Review and proofread department communications to ensure

accuracy of spelling, grammar, punctuation, and style/branding consistency

Support document management processes, including obtaining

contract signatures, managing e-mail correspondence, and organizing electronic files

Create and produce printed materials including name badges,

place cards, signage, and other event collateral

Build on-line event registration sites in Cvent using standard

templates and guidance

Manage and input registration data from event participants

Support planning and execution of virtual meetings, partnering

with internal IT team

\ \

On-site Event Support & Execution:\

Deliver on-site support for Chicago-based meetings and events, including coordinating meeting room setups, partnering with internal IT colleagues for coordination and testing of AV equipment, managing catering deliveries and presentation, advancing off-site reception and dinner venues, and responding to attendee needs

Assist with the setup of planning offices and organize event-related supplies

Prepare and manage name badge displays and welcome collateral to ensure a seamless attendee arrival experience

Review meeting and meal setups against BEOs to verify accuracy and uphold quality standards

Assist with other elements of event\ \ \ \ Equal employment opportunity, including veterans and individuals with disabilities.\

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SSI (U.S.) Inc. d/b/a Spencer

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Coordinator, Global Meetings & Events