This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13590197\ Human Resources Operations and Benefits Specialist\ \

Position Summary

Spencer Stuart is seeking a Human Resources Operations and Benefits Specialist for Spencer Stuarts internal Human Resources Team. The HR Specialist will support the day-to-day operations of the Human Resources function, providing critical operational support across key HR processes, specifically Benefits, Employee Relations, and Mobility/Immigration. Another Key function of this role will be to assist the HR Operations & Benefits Manager in building and maintaining key HR operational processes ensuring compliance across the organization. This role partners closely with HR Manager, Talent Partners, Compensation & Benefits Team, and external vendors to ensure a positive employee experience and compliance with U.S. employment regulations and benefit compliance. The ideal candidate has mid-career HR experience, exposure to employee relations management, U.S. immigration and visa processes, and hands-on experience supporting employee benefit plans.

Key Relationships

Reports to:

Human Resources Operations and Benefit Manager

Other Key Relationships:

Vice President Human Resources

Directors Human Resources

Chief People Officer

Talent Partners

HR Generalists

Learning & Development Team

Compensation & Benefits Team

Internal Business Function Teams (Technology, Workday Operations, Legal, Marketing, Finance)

Location:

Chicago, IL (Hybrid/On-site as applicable)

Key Responsibilities

HR Operations & Compliance

Respond to employee inquiries regarding HR policies, procedures, and

programs, escalating issues as appropriate.

Assist with Compliance initiatives and cyclical processes such as

audits, and compliance reporting.

Support the HR Operations & Benefits Manager with regular annual

updates HR policy and procedure documents, and employee handbooks.

Ensure all U.S. offices have the most current physical and virtual

Labor Law Posters.

Maintain CPR and AED certifications for the company every 2 years,

or as required by applicable law through collaboration with external vendor.

Employee Relations Support

Act as the first point of HR contact in receiving and reviewing

employee relations complaints, concerns, and inquiries from employees, managers, Talent Partners, and/or firm leaders. (e.g., misconduct, harassment, retaliation, performance concerns). Assess severity, risk level, and urgency of cases.

Assist in conducting impartial investigations into employee

complaints (e.g., misconduct, harassment, retaliation, performance concerns). Interview employees, managers, and witnesses; gather relevant evidence.

Work closely with the HR Operations and Benefits Manager to analyze

findings, determine conclusions, and determine next steps forward based on facts and company policy.

U.S. Immigration & Visa Support

Assist the HR Operations & Benefits Manager in supporting U.S.

immigration and visa case administration (e.g., H-1B, TN, OPT, STEM OPT) in partnership with external immigration counsel.

Track visa expiration dates, work authorization documents, and

compliance-related deadlines.

Help to review formal documents for visa filing to ensure 100%

accuracy while maintaining confidentiality.

Benefits Administration

Assist with the administration of employee benefit programs, including medical, dental, and vision.

Support open enrollment activities, benefits communications, and employee l\ \ \ \ Equal employment opportunity, including veterans and individuals with disabilities.\ \

PI285753185

SSI (U.S.) Inc. d/b/a Spencer

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Human Resources Operations and Benefits Specialist