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Administrative Assistant with QuickBooks Experience

Bay City, MI area

Employment Type: Direct Hire, Flexible on hours as agreed to upon hiring.

Job Summary: We are seeking a detail-oriented and organized Administrative Assistant with proficiency in QuickBooks to support our team with daily administrative and financial tasks. The ideal candidate will be responsible for managing office operations, maintaining accurate financial records, and providing exceptional support to ensure smooth business processes. Key Responsibilities:

Administrative Support:

Manage office communications, including answering phones, responding to emails, and handling correspondence.

Schedule appointments, meetings, and travel arrangements for staff.

Maintain organized filing systems (both digital and physical) for documents, contracts, and records.

Order supplies and manage inventory to ensure operational efficiency.

Coordinate with vendors and service providers as needed.

Financial Tasks (QuickBooks):
Utilize QuickBooks to process invoices, payments, and expense reimbursements.

Record and track financial transactions, including accounts payable and receivable.

Reconcile bank and credit card statements to ensure accuracy.

Assist with monthly financial reports and budget tracking under the supervision of the accounting team.

Support payroll processing and maintain employee timekeeping records.

General Office Management:

Greet visitors and provide a professional and welcoming office environment.

Assist in preparing presentations, reports, and correspondence using Microsoft Office Suite (Word, Excel, PowerPoint).

Support special projects and events as assigned.

Ensure compliance with company policies and procedures.

Other duties as needed or requested.

Adhere to federal and state regulations.

Adhere to all company policies, processes, and procedures.

Performs other duties as requested, directed, or assigned.

Predictable and reliable attendance.

Qualifications:

Associate's or bachelor's degree in business administration or related field preferred.

Minimum of 2 years of experience as an administrative assistant or similar role.

Proven proficiency in QuickBooks (Desktop or Online) for bookkeeping and financial tasks.

Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent organizational and time-management skills with the ability to prioritize tasks.

Strong attention to detail and accuracy in data entry and financial record-keeping.

Professional communication skills, both written and verbal.

Ability to work independently and as part of a team in a fast-paced environment.

Familiarity with basic office equipment (printers, scanners, etc.).

Preferred Qualifications:

Knowledge of basic HR functions, such as onboarding or maintaining employee records.

Knowledge of marketing and social media advertising is a plus.

Benefits:

Opportunities for professional development and growth.

Supportive and collaborative work environment.

Flexible scheduling options. Flexible number of working hours to be agreed upon.

How to Apply: Please submit your resume, cover letter, and any relevant certifications to www.ppserv.net. In your cover letter, briefly highlight your experience with QuickBooks and administrati

Pinnacle Professional Services, LLC

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