Activities Administrative Assistant JobID: 536

Position Type:

Secretarial/Clerical/ Secretary

Date Posted:

7/2/2025

Location:

High School Activities

Job Title: High School Activities Administrative Assistant

Reports To: High School Activities Director

Supervises: None

Evaluation: Annual evaluation will be performed by Supervisor

FLSA Status: __Exempt _X_Non Exempt

Status: XFull Time _Part Time

XHourly ___Salary

Basic Function: To provide administrative support to the activities department, including activities director, coaches, and others associated with various programs, including students, parents, and referees.

Essential Functions:

Attendance at work

Ability to take and follow written and verbal instructions

Ability to collaborate at high levels with all individuals

Ability to work independently

Ability to maintain confidentiality

Performance Responsibilities:

Complete requisitions for activities department, submit requisitions and follow procurement requirements of the district

Obtain, calculate, and deliver events proceeds to district contact

Assist with the distribution of activities information to students, staff, community, and families

Correspondence with coaches, students, parents, and others associated with activities programs

Assists Booster Clubs with sales of merchandise

Review and edit event schedules

Approve Facilities Usage Requests for all buildings and be the point person for questions or needing help with becoming a requester in the system

Create and distribute programs for various events

Organize, coordinate, and communicate senior nights, team awards, and individual awards

Assist with department outreach including creating social media content and providing information to local media outlets

Responsible for activity pass program, including issuance, distribution, and employee pass program requirements

Track student eligibility and complete student grade checks

Organize and maintain compliance with medical physical requirements

Organize event ticket takers and money boxes in preparation for events

Track compliance with various requirements including license expiration, concussion training, and other requirements

Rules Meeting Completion

Team Rosters & submit to opposing teams

Keep all activity rosters up to date on Infinite Campus

Event Support, including game management, event set up/tear down, checking sound systems, scoreboards, announcement scripts, etc.

Assumes such other duties and responsibilities as assigned.

Specifications/Qualifications: 1. High School Diploma

Computer skills (Google, Excel, Infinite Campus, Word, Office)

Good customer service skills

Multi-line phone use

Technology operation (copier, fax, printers, badge printers, etc)

Working Conditions: 1. Includes extremes of temperature and humidity.

Hazards include stairs and communicable diseases.

The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time unless restricted by a negotiated contract.

Any employee not covered by a negotiated contract agreement is an "at-will" employee. Either the school district or the employee can terminate the employment relationship at will, with or without cause, so long as there is no violation of applicable federal or state law. The school district can define the number of days notice required of a terminating employee.

EOE

North Polk Community School District

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Activities Administrative Assistant