Job Description:

The Government Affairs division of the National Association of Insurance Commissioners (NAIC) is looking to hire two, Administrative Assistant III for our Washington DC office. The Administrative Assistant III supports the Government Affairs department by providing advanced administrative logistical, and operational support. This role performs a broad range of administrative duties requiring independent judgment, discretion, and a thorough understanding of organizational policies and procedures to support efficient departmental operations. This is a full-time position based out of our Washington D.C. office.

Responsibilities Include

Provides advanced administrative support across multiple systems; prepare, edit, proofread, and format a variety of documents.

Maintains databases and documentation, including version control and distribution of materials.

Coordinates complex travel arrangements (including visas) and support office systems and processes.

Serves as a primary point of contact for internal and external communications, escalating issues as appropriate.

Supports the Office Manager by coordinating meetings, events, and appointments; prepares materials, tracks action items, and supports project coordination.

Manages departmental filing systems per records-retention policies, including organizing, purging, and archiving.

Applies established policies and procedures, using judgment to address non-routine issues and recommends improvements.

Minimum Education and/or Experience Required

High School Diploma or equivalent and 4-6 years of related work experience or equivalent combination of education and experience.

Demonstrated ability to manage multiple priorities, maintain confidentiality, and work independently

Preferred Experience

Associate's degree or completion of some college coursework is preferred.

Systems & Technology Requirements

Proficiency in Microsoft 365, including Word, Excel, PowerPoint, and Outlook. Proactive willingness to learn new technology is required.

Compensation

Starting at $29.73 an hour up to $38.46 an hour, commensurate with education and experience.

Sponsorship

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Interested in learning more about the amazing benefits the NAIC offers? Visit our Benefits (http://content.naic.org/about/benefits) page for more information.

The NAIC is proud to be an Equal Opportunity Employer

Applicants for all positions are considered without regard to age, race, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin or ancestry, marital status, pregnancy, genetic information, military or veteran status, disability, or any other basis protected by applicable law.

LEARN MORE ABOUT THE NAIC

Company Overview

The National Association of Insurance Commissioners (NAIC) is a member-focused, non-profit Association supporting state insurance commissioners, and their departments, to effectively regulate the insurance industry and protect consumers. Headquartered in Kansas City, New York, and Washington DC, our 150-year-old Association offers the coordination of expertise in policy and regulation among state departments, data and technology, financial regulatory support, training and education, and resources for ongoing collaboration among the states and jurisdictions.

Diversity Statement

Our member-driven Association supports the dynamic and diverse needs of state regulatory agencies and the consumers of insurance products and services. Through our ongoing commitment to Diversity, Equity, and Inclusion, we believe our employees provide a wide range of experience and expertise to generate better ideas and solve complex problems consumers and our members face as insurance products and regulations evolve over time.

Guiding Principles

We put customers first

We are committed to continuous improvement

We succeed by working together

We do what it takes to get the job done

We communicate often

We treat colleagues with respect and honesty

National Association of Insurance Commissioners

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