Job Title: Accounting Assistant

Branch: Port Huron

Area: Finance, Accounting

Reports to: CFO

Revised: August 2025

ROLE:

The Accounting Assistant supports the Finance Department by managing essential AR (Accounts Receivable) and AP (Accounts Payable) functions. The role begins with a focus on receivables and will expand into payables over time. This position requires strong attention to detail, accuracy, discretion, and professionalism when working with confidential information, vendors, and customers.

KEY RESPONSIBILITIES:

Support the Finance Department in both AP and AR functions

Assist with the setup of new vendor and customer accounts

Verify vendor invoices against purchase orders and receipt records; resolve discrepancies before payment

Process vendor invoices in accordance with payment terms and company policy

Capture all available prompt-pay discounts

Provide customers with documentation required for timely payment

Maintain communication with customers regarding overdue accounts

Manage W9 and sales tax exemption forms for vendors and customers

Reconcile vendor statements against the AP system (monthly preferred, quarterly minimum)

Support product return processes to ensure timely and accurate credits for both customers and vendors

Post and deposit customer payments on the day they are received

Identify errors and recommend process improvements to prevent recurrence

Participate in special projects as assigned

Develop expertise in Microsoft Office applications, particularly Excel

QUALIFICATIONS:

High school diploma required

Experience in bookkeeping, finance, or accounting preferred

Familiarity with ACH, wire transfers, and other alternative payment methods preferred

Advanced Microsoft Excel skills with working knowledge of Word, PowerPoint, Access, and Outlook (or willingness to learn)

Highly organized with excellent time management skills

Team-oriented with a positive attitude

Integrity, honesty, and strong work ethic

Eagerness to learn and adapt to new processes and responsibilities

PERSONAL CHARACTER TRAITS:

Must embody the company's pillars of success: humble, hungry, smart, and reliable

Person of integrity who values confidentiality and professionalism

Positive, friendly, and helpful attitude with strong interpersonal skills

Strong problem-solving mindset, viewing challenges as opportunities to improve processes

Dependable, punctual, and committed to excellence

Collaborative team player with a growth mindset

EXPECTATIONS:

Maintain high accuracy in processing AR and AP transactions

Deliver excellent customer service and professional communication with vendors and customers

Ensure all payments, invoices, and reconciliations are completed accurately and on time

Identify opportunities to improve processes and prevent recurring errors

Represent the company brand positively in all interactions

WORK SCHEDULE:

Full-time, 40 hours per week, Monday through Friday

Overtime as necessary

Marshall E. Campbell Company

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