Behavioral Health Administrative Assistant

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Behavioral Health Administrative Assistant

Salary

$26.70 - $35.91 Hourly

Location

Lincoln County, OR

Job Type

Full-Time

Job Number

25-66 (574)

Department

Health and Human Services

Division

BEHAVIORAL HEALTH

Opening Date

08/14/2025

Description

Benefits

Position Summary

Our Behavioral Health Division Director is looking for an Administrative Assistant to help with all the moving pieces of one of the largest divisions in the county. This person will perform a wide variety of complex administrative and secretarial activities to support the Behavioral Health Division Director. Act as a confidential assistant to Behavioral Health Division Director.

This position also involves providing administrative support to the Behavioral Health Division Director in day-to-day operations as assigned; providing valuable assistance to advisory boards as assigned; and managing the coordination of grants.

$26.70 - $35.91 (per hour/annually)

Lincoln County follows Oregon Pay Equity laws in reviewing education and experience for wage offer.

Lincoln County offers a comprehensive benefits package including:

Medical, Dental, & Vision Coverage

11% County contribution to 401(k)

County funded Health Savings Account (HSA)

$40,000 County Paid Life Insurance

Employee Assistance Programs (EAP)

Health and Human Services Building on Hwy 101 in Newport

Essential Functions/Major Responsibilities

GENERAL OFFICE:

Coordinate and oversee daily office activities.

Receive and process departmental mail and deliveries.

Perform general office duties such as filing and preparing correspondence.

Manage the office supply inventory and audio-visual equipment.

Maintain confidentiality of accessible information.

MANAGEMENT SUPPORT:

Schedule appointments for Behavioral Health Division Director.

Secure accommodations and travel arrangements.

Provide administrative support to Behavioral Health Division Director.

Prepare agendas, minutes, meeting materials for Advisory Committees, act as support to these groups.

Work with the Behavioral Health Division Director to update policies and procedures.

CUSTOMER SERVICE:

Provide fast, efficient, and friendly service to the public by phone, email and in person.

Communicate professionally with staff and the public.

PERSONNEL:

Support staff as needed.

GRANTS:

Assist and coordinate OHA, IHN-CCO, and other compliance audits, as assigned.

Prepare reports and follow-up for grants, and contracts.

Submit reports on monthly, quarterly and/or annual basis to granters, such as State OHA and IHN.

Coordinate and assist in preparation for regulatory audits as needed.

OTHER FUNCTIONS:

Attend and participate in team meetings, trainings, and activities to further the goals of the organization.

Back up to other administrative staff as needed.

Other duties as assigned by the Behavioral Health Division Director.

Typical Qualifications

Minimum Education Level

High School Diploma / GED

Minimum Experience Level

Four years of progressively responsible experience providing primary management support to a department level administrator.

Driver's License

Oregon Driver's License required within 30 days of hire.

Desirable Qualifications: An associate degree and experience working within a governmental or private non-profit health care system is preferred.

REASONABLE ACCOMMODATIONS

Lincoln County is committed to providing reasonable accommodations as required by the Americans with Disabilities Act (ADA). This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities, and essential functions expected of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

Lincoln County, OR | Official Website (https://www.co.lincoln.or.us/)

Health & Human Services | Lincoln County, OR

Behavioral Health | Lincoln County, OR (https://www.co.lincoln.or.us/636/Behavioral-Health)

For more information or to obtain the full job description please reach out to jobs@co.lincoln.or.us

Apply now by clicking the link above!

Job Conditions and Physical Demands

Lincoln County offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision which is paid at 90% by the County and 10% by the employee. Other fully paid benefits include life, AD&D, long-term disability insurance. Other optional insurances are available. A 401K retirement plan is also provided. The County's current contribution rate is 11%.

Regular and Trial Service employees working between 20 and 39 hours per week on a regular basis are eligible for pro-rated employee benefits.

Employer

Lincoln County

Address

210 SW Second St. Newport, Oregon, 97365

Phone

541-265-4157 541-265-0375

Website

http://www.co.lincoln.or.us

Lincoln County

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Behavioral Health Administrative Assistant