Job Description

Maintains inventory of materials, tools, appliances, and repair parts for division so that maintenance crews may have necessary supplies available for use. Tracks all inventory and orders as required and restocks as necessary. Receives, process, categorize, and organize all inventory.

Essential Functions/ Job Competencies/ Physical Requirements

ESSENTIAL DUTIES and RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Maintain accurate inventory of building materials, appliances, a/c units repair parts, tools, and equipment

Place orders for material, supplies, tools, obtain quotes, through requisitions and regular and blanket purchase orders.

Meet with building maintenance supervisors to discuss current and future construction projects to ensure adequate material and supplies are available at all times and to make sure any surplus supplies are used.

Prepare and present monthly, biannual, and yearly material, appliance, and supplies use forecast to assist department in using resources efficiently

Maintain warehouse layout clean, organized, and up to City safety and fire code

Institute and manage an inventory management system software that can track the use and stocking of material, supplies, appliances, parts, tools and equipment

Ensure all power equipment and vehicles are well maintained and contract with service companies as needed.

Must organize new inventory items received daily.

Prepare and maintain schedules for each item requiring regular maintenance and service

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

Knowledge of modern office procedures and methods, including computers and applicable software (Inventory, MS Office, and AS400)

Knowledge of City procurement policies

Knowledge of accounts payable process and policies

Knowledge OSHA and warehouse safety guidelines

Knowledge of Material Safety Data Sheet (MSDS) for the safe use and storge of chemicals.

Knowledge of inventory control procedures

Knowledge of construction material, power and hand tools, appliances, and parts.

Knowledge of accounts payable and procurement processes and policies

Knowledge on oils, fluids, and mixtures used for each piece of equipment, such as riding lawn mowers, weed eaters, or commercial blowers

Skills and Abilities:

Skilled in keen attention to detail

Skilled in organization and time management

Ability to obtain a forklift operator license within a reasonable amount of time

Ability to maintain warranty records for the maintenance of vehicles, forklift, equipment, appliances, and a/c systems.

Ability to maintain warehouse clean and organized at all times

Ability to encourage and make sure other employees follow warehouse organization and safety rules and protocols

Ability to understand and analyze expense budgets

Ability to prepare and present inventory expense and forecast reports to division manager.

Ability to understand the importance of the position and responsibility the job entails.

Ability to build and maintain effective working relationships with others.

Ability to communicate clearly and effectively both orally and in writing.

Ability to maintain good planning and organizational skills.

Ability to take and follow directions from supervisor.

Ability to give directions to and gain compliance from assigned staff.

Ability to perform strenuous work and routine work.

Ability to maintain a valid Texas Driver License and a good driving record.

Ability to project a positive and professional image of the City of Laredo.

Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.

Ability to comply with all City of Laredo's policies and procedures.

Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS

Physical Effort RequirementsPosition will have the following exposures

Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.

Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.

Frequent exposure to unpleasant environmental conditions and/or hazards. Majority of work performed outside or with exposure to risk.

Exerting up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.

Exerting up to 100 pounds of force occasionally, up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.

Work Environment LocationsPosition will require the employee to work in the following @types of work environments

Frequently

Office or similar indoor environment

Outdoor environment

Street environment (near moving traffic)

Construction site

Confined space

Vehicles

Often

Warehouse environment

ExposuresPosition will require the employee to be exposed to the following environmental elements

Never

Individuals with known violent backgrounds

Seldom

Communicable diseases

Sometimes

Individuals who are hostile or irate

Extreme cold (below 32 degrees)

Fumes or airborne particles

Toxic or caustic chemicals or substances

Frequently

Extreme heat (above 100 degrees)

Moving mechanical parts

Loud noises (85+ decibels such as heavy trucks, jack hammers, construction)

TravelPosition will require the employee to travel

Never:

Local travel

Regional travel

National travel

International travel

Minimum Qualifications

Required Education and Experience

High School Diploma or G.E.D.

At least three (3) years of experience in warehouse management, invento

LAREDO - CITY OF

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