Title: Finance Associate, Content

Schedule Format - Location: Hybrid - San Francisco

Pay Information: Hourly Rate: $29.75-$37.19

Position Summary:

Reporting to the Finance Manager, Content, the Finance Associate supports purchasing and procurement activities across the Content division. The role is responsible for ensuring timely processing of procurement requests, vendor onboarding, and invoice workflows.

The Associate partners closely with the Finance and Accounting teams to maintain efficient workflows and support cost control, procurement efficiency, and vendor management.

As a key member of the Content division, this role supports Finance Managers primarily through data preparation, data management, and ad hoc analysis, with a focus on data accuracy, project costing, and cost tracking/reporting.

The role requires handling confidential information with discretion and delivering timely, professional support to internal stakeholders.

KQED envisions a public media organization with a culture that centers on human dignity, equity, and belonging. This will enable us to better serve and reflect the Bay Area through diverse and inclusive storytelling.

We value the contributions of marginalized people in society - including Black, Indigenous, and all people of color, people with disabilities, and LGBTQIA+ people - and we believe that these communities must be centered in the work we do, and we strongly encourage members of these communities to apply.

KQED Code of Ethics https://www.kqed.org/about/code-ethics

The mission that drives us:

KQED provide citizens of Northern California with a community-supported alternative to commercial media. We provide citizens with the knowledge they need to make informed decisions; convene community dialogue; bring the arts to everyone and engage audiences to share their stories. We help students and teachers thrive in 21st-century classrooms, and take people of all ages on journeys of exploration- exposing them to new people, places and ideas.

This role will work hybrid between working in KQED's newly renovated headquarters (https://www.kqed.org/campaign21) and working remotely.

Essential Functions:

Activities include, but not limited to:

Procurement Processes:

Create purchase requisitions as needed

Send approved purchase orders, including terms and conditions, to vendors

Collect documentation for received goods and services (e.g., packing slips, bill of lading, receiving logs)

Record receipt of goods and services within the purchasing system (Zip)

Process invoices by ensuring accuracy, proper approvals, compliance with accounting policies, and correct sales/use tax treatment

Expense & Corporate Card Management

Prepare monthly reconciliation of corporate cards and virtual cards

Collect receipts and ensure proper coding and policy compliance

Ensure alignment with company and grant funding requirements

Operations & Vendor Support

Source and purchase production and office supplies

Coordinate with Independent Contractors on material releases and facilitating payments

Travel & Expense Support

Serve as a subject matter expert for Direct Travel/Concur

Assist Content staff with expense reports, travel arrangements and event registrations

FP&A & Accounting Support

Support month-end accruals for assigned departments

Review and adjust employee expense coding

Administrative & Compliance

Maintain records in a secure, neat and easily accessible manner

Candidate Qualifications:

At least 2-3 years relevant experience in accounts payable, accounting or general finance

Clear and concise written and verbal communication skills

Strong collaboration skills with a customer service orientation

Highly organized and strong attention to detail

Operates with a sense of urgency

Ability to manage multiple priorities and meet deadlines

Proficiency with Microsoft Office (Outlook, Excel, Word), Google (Sheets, Docs), and Adobe Acrobat

Previous experience with financial systems and/or procure to pay systems in a mid to large organizations

General understanding of budgets and a good aptitude with numbers

Ability to work independently and take initiatives

Preferred Qualifications:

Experience with Sage Intacct, Zip, and Concur

Intermediate Excel skills (pivot tables and lookups)

Familiarity with 3-way match

Exposure to month-end close processes (accruals)

Familiarity with restricted vs. unrestricted funding

NOTE: This job description is not intended to be all-inclusive. Employees may be required to perform other related duties as necessary to meet the ongoing needs of this organization.

LI-hybrid

KQED

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