Accountant

The Business Office Accountant will process student tuition payments, process vendor invoices, and provide customer service to students, faculty, and staff. Will assist the Business Office Manager to oversee the processing of statements for the students, collections, student refunds. The Business Office Accountant will assist in the process of accounts payable and grant management.

SUPERVISION RECEIVED:

Works under the general supervision of the Business Office Manager.

SUPERVISION EXERCISED:

None.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Responsible for working with the collection agency on depositing checks and/or preparing requisitions as appropriate for each month. This includes posting payment to each student's account and updating the notes within Ellucian.

Process disputes received by the collection agency

Process the Parent Plus Loans given by Financial Aid prior to student refunds being processed as well as other financial aid

Process student refunds weekly and as requested

Assist the Business Office Manager to add financial holds as necessary through each semester

Set up the daily process which accurately determines the student's bill

Collect, organize, and verify accuracy of financial and other data before entering Accounts Payable.

Compare data entered to data given to department

Maintain complete record of all data entered in financial system.

Communicates both written and verbally, with various vendors, contractors and service providers to address billing concerns, resolve discrepancies, and for general account management. Maintains accurate vendor records.

Answer business office calls for staff, faculty and students and answers question, responds to inquiries, and when necessary, refer to appropriate person(s).

Communicates in a clear and concise manner policies and procedures regarding reimbursements, advances and payables to faculty, staff and students.

Process invoices and generates checks and direct deposits for payment in a timely manner.

Process grants checks/auto withdrawal requests to appropriate offices for deposit.

Enter indirect cost allocations, match journal entries.

Manage accounts payable and receivable activities for grant subcontracts.

Work with grant project directors to setup grant for financial processing and reporting.

Send regular reporting to grant constituents

Monitor time and effort for correct reporting

Monitor compliance with internal policies related to grant funds

Other duties as required or assigned in support of the Universities Business Office as directed by the Business Office Manager.

Requirements

CORE VALUES AND PERSONAL ATTRIBUTES:

Core values -- models leadership values of integrity, honesty, humility, transparency, respectfulness, diversity, caring, loyalty and accountability in all work.

Intellectual dynamism -- demonstrates mental sharpness, capability and agility.

Self-knowledge -- gains insight from successes and mistakes.

Personal learning -- seeks feedback and counsel to improve managerial behavior.

Peer relationships -- encourages collaboration and cooperation across the organization.

Teamwork -- performs most effectively as a hard-working member of a team.

Constituency focus -- completes work to meet constituencies' expectations and requirements.

Community focus -- brings a spirit of enthusiasm and energy to the campus and town.

MINIMUM QUALIFICATIONS:

Education and Experience:

(A) Associate's degree and/or certification in accounting, business management, finance, or related field; and

(B) One (1) year relevant financial experience; or

Heidelberg University

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