Senior Administrative Specialist (May underfill as AAII)- Public Works

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Senior Administrative Specialist (May underfill as AAII)- Public Works

Salary

$26.63 - $35.69 Hourly

Location

Oregon 97223, OR

Job Type

Full-time

Job Number

2025

Department

Public Works

Opening Date

04/21/2025

Description

Benefits

Questions

Overview

OUR PURPOSE

At the City of Tigard, our talented, industrious, and innovative municipal government professionals have been providing essential services and recreational spaces to Tigard's growing community for over 60 years. City of Tigard team members enjoy meaningful work, a diverse and inclusive culture of belonging, job specific flexibilities and opportunities for growth and advancement. Incorporated in 1961, Tigard is Oregon's 12th largest city and is part of the Portland metropolitan area.

OUR VALUES

At Team Tigard, we are the ambassadors of our municipal services to the members of our community. We aspire to treat all people with dignity, respect, and care; to demonstrate the equitable and sustainable practices that are environmentally and fiscally sound, and to engage with each other as trusted colleagues to achieve excellence in all we do. We do the right things, and we get things done.

Examples of Duties

Assist the Key Public Works Team with various administrative task ensuring teammates have what they need to perform work in the most efficient manner.

Serve as the lead teammate for special event permits from the public as well as internal teammates. This position serves as an auditor ensuring all permits are complete. This position does not serve as a event planner or organizer of the events.

Serve as the lead teammate for shelter, field, and recreation reservations and perform monthly reconciliation.

Assist the team in serving various citizen boards including the Parks and Recreation Board and Water Advisory Board.

Assist the team with ensuring all vendors are promptly paid and monthly reconciliation of purchasing cards.

Minimum Qualifications

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to the completion of the twelfth (12th) grade AND

Five (5) years of varied administrative support experience preferably involving some public contact or two (2) years of experience equivalent to Administrative Specialist II at the City of Tigard.

This position may underfill as a Administrative Assistant II.

Equivalent to the completion of the twelfth (12th) grade and three (3) years of varied administrative support experience preferably involving some public contact or two (2) years of experience equivalent to Administrative Specialist I at the City of Tigard

Supplemental Information

Union: SEIU

Schedule:

Monday-Thursday, 10 hour days (General hours are from 7:00 a.m.-6:00 p.m.)

There is opportunity for remote work with flexibility in hours

Night meetings are sometimes required. (Once a month)

How to apply: Please apply online. We do not accept applications via email. Applications must be received by Human Resources by the closing time/date.

IMPORTANT: I n lieu of resumes and cover letters, the City of Tigard evaluates each applicant's work history and responses to supplemental questions. Please complete the application and answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience.

ATTENTION VETERANS: To receive veterans' preference, please upload your DD214/Separation documentation

In addition to being a great place to work (https://www.tigard-or.gov/your-government/departments/human-resources/jobs) , the City of Tigard offers competitive employee benefits for full-time and part-time employees working 20 or more hours per week:

Choice of health and dental plans

Generous retirement plan

City-paid HRA-VEBA

Paid vacation and sick leave

10 paid holidays plus 20 additional hours of floating holiday time

Life and disability insurance

Universal transit pass through TriMet

This job classification is represented by the Service Employees International Union (SEIU), OPEU Local 503

Click here (https://www.tigard-or.gov/your-government/departments/human-resources/benefits) for more detailed benefits information.

Which of the following best describes your highest level of education?

High School Diploma or Equivalent

Associate's Degree

Associate's Degree and additional coursework

Bachelor's Degree

Bachelor's Degree and additional coursework

Master's Degree or higher

Which best describes your years of varied administrative support experience involving public contact?

less than 3 years

3-4 years

4-5 years

5 or more years

Please detail your experience in dealing in customer service. Provide an example of your work providing customer information either in person or over the phone and include details on how you handled a frustrated customer.

Please detail your experiences in handling requests from multiple departments or individuals at the same time. How do you balance and prioritize the requests?

Required Question

Employer

City of Tigard

Address

13125 SW Hall Blvd Tigard, Oregon, 97223

Website

http://www.tigard-or.gov

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Senior Administrative Specialist (May underfill as AAII)- Public Works