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POLICE RECORDS TECHNICIAN

City of Haysville Police Department

Classification QuickView

FLSA: Non-Exempt OSHA:

ADA: Applicable WORKING CONDITIONS:

Primarily Office Setting FMLA: Eligible

Emergency Responder

POSITION SUMMARY

Under the general supervision of the Police Records Supervisor, the POLICE RECORDS CLERK is a non-exempt position

under FLSA which performs communication and records duties for the City of Haysville. Answers incoming telephone calls,

obtains necessary information, provides information in support of police and other city personnel, and maintains department

records. Must maintain absolute confidentiality of information, data and records obtained through or because of employment

with the City. Must be able to work any shift. Regular attendance is required.

ESSENTIAL FUNCTIONS

Answers incoming non-emergency calls and contacts appropriate personnel;

Maintains department records, logs, and files;

Prepares and mails NCIC validation letters;

Performs computer and data entry duties;

Transcribes criminal tape recordings;

Disseminates records;

Monitors severe weather conditions, disseminates weather watches, warnings and notifies appropriate personnel;

Monitors Police Department and Haysville Public Works radios;

Monitors City camera system for nefarious activity;

Answers after hours, holiday and weekend calls for water, sewer and street departments and contacts appropriate

personnel;

Fields questions, concerns, and complaints from the general public;

Perform Court Clerk duties as required;

Handles money received for dog impounds, insurance companies, and attorneys for report copies;

Operates NCIC / CJIS Systems;

Performs clerical duties including typing, filing, and photocopying;

Utilizes current system to notify on call personnel;

Performs Notary Public duties;

Testifies in court;

Follows department policies and procedures;

Follows safety procedures and practices.

MARGINAL FUNCTIONS

Perform record checks as required;

Assemble cases listed on the court docket;

Registers voters;

Assists other city departments;

Performs other duties as deemed necessary.

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical

elements and criteria considered necessary to successfully perform the job.

4/2023

POLICE RECORDS TECHNICIAN (PD)

POSITION REQUIREMENTS

Experience: A minimum of one year experience is recommended. Employee is expected to have acquired the necessary

information and skills to perform the job reasonably well within one year of employment.

Education: A high school diploma, certified transcript, or GED is required. Must possess National Crime Information Center

Full Access certification (or obtain within 6 months of employment). Must possess Notary Public certification (or obtain within

6 months of employment

Technical Skills: Working knowledge of local geography, computers, office procedures, department policies, and mathematics

is required. Must operate computers, telephones, two-way radios, and other department equipment, and must know department

codes, signals and acronyms. Must understand and anticipate problems, @type with speed and accuracy, prepare reports, follow

department policies and procedures, read and interpret written instructions, maps, reports, department logs, and instructional

materials. Should remain calm in a crisis situation and possess excellent public relation and organizational skills, and oral and

written communication skills in English. Must maintain absolute confidentiality of information, data and records obtained

through or because of employment with the City.

Problem Solving: Occasional independent problem solving. Encounters problems with citizen complaints, prioritizing workload

and maintaining quality control.

Decision Making: Occasional independent decision making. Makes decisions about providing citizen assistance, and

performing daily duties in the most efficient manner.

Supervision: Works under direction of the Community Resource Supervisor. Has no supervisory responsibilities.

Financial Acco

City of Haysville

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