ADMINISTRATIVE ASSISTANT I/II

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ADMINISTRATIVE ASSISTANT I/II

Salary

See Position Description

Location

Cathedral City, CA

Job Type

FULL-TIME EMPLOYEE

Job Number

25-21

Department

Fire Department

Division

Fire Department

Opening Date

09/08/2025

Closing Date

9/25/2025 12:00 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

AFSCME

Description

Benefits

Questions

Description

BEHIND EVERY GREAT FIRE DEPARTMENT IS GREAT ADMINISTRATION

Join the City of Cathedral City's Fire Department today!

The salary may be negotiable within the range listed above, based on the position requirements and successful candidate's qualifications, subject to appropriate authorization.

DEADLINE TO APPLY

Thursday, September 25, 2025 at noon

THE POSITION

Under general supervision, pr ovides varied secretarial and office administrative assistance to a division, section and/or supervisory and professional staff; performs related work as assigned.

DISTINGUISHING CHARACTERISTICS

Administrative Assistant I is the entry level in this administrative support series. Initially under close supervision, incumbents perform the more routine administrative and secretarial support duties while learning City policies and procedures and specific techniques related to administrative functions of the division or section. As experience is gained, assignments become more diversified and are performed under more general supervision. This class is distinguished from other City office support classes in that incumbents provide secretarial and office administrative services for a designated division or section and related supervisory or professional staff. This class is distinguished from Administrative Assistant II in that the latter provides complex and sensitive secretarial assistance, typically to a division manager or City officer.

Administrative Assistant II is the journey level class of the series, fully competent to perform responsible and difficult administrative/secretarial support work as designated by management staff. Incumbents are expected to exercise independent judgment in selecting approaches to the work. General guidelines for action are normally established by the unit manager or supervisor; however, day-to-day activities may require the use of initiative and independent judgment, particularly when prioritizing work from several staff members or when dealing with City staff and representatives of the public. This class is distinguished from Senior Administrative Assistant in that the latter performs in a lead function over other support staff.

Training and Experience:

A typical way of gaining the knowledge and skills outlined above is:

Administrative Assistant I - Equivalent to graduation from high school and two years of responsible secretarial or office administrative experience.

Business or secretarial school training is desirable.

Administrative Assistant II - Equivalent to graduation from high school and four years of progressively responsible secretarial or office administrative experience.

Business or secretarial school training is desirable.

Other requirements

Must possess a valid California Class C Driver's License and maintain possession of such license during the course of employment.

Typing Test - A m inimum of 50 words per minute required. We accept certificates from: Government agencies - Educational institutions - Temp agencies - Business schools

The Certificate must be dated within the last 12 months. Contact HR if you need alternatives.

TO VIEW THE FULL JOB DESCRIPTION, CLICK HERE. (https://www.governmentjobs.com/careers/cathedralcityca/classspecs/newprint/972126)

WHAT CATHEDRAL CITY HAS TO OFFER

CANDIDATE SELECTION PROCESS

Application Review:A completed City of Cathedral City employment application is required. Incomplete applications may result in disqualification. Application review will begin immediately and will be screened on basis of relevant education, training, and experience.

Examination Phase: Based upon the information presented on the application, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The selection process may include but is not limited to the following components: application review and evaluation, written examination or exercise, and interview evaluation.

Establishment of Eligibility List: Candidates who successfully complete the examination process will be placed on the eligibility list pending further review by the department head and other qualifying procedures.

Notifications will be sent by email only (regardless of the notification preference selected during the on-line application process) to the email listed on your on-line application.

All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (live scan fingerprint check), and post-offer medical evaluation with a drug screen.

The City of Cathedral City is an Equal Opportunity Employer. Our goal is to be a diverse workforce that is representative of the citizens we serve. We seek to recruit, develop, and retain the most talented individuals from a diverse candidate pool.

What's Next? Apply Today! And share this posting with anyone who may be interested!

The City does not participate in the Social Security system except for a mandatory Medicare

EMPLOYEE BENEFITS:

The City provides an outstanding benefits plan that includes:

Bilingual pay

CalPERS Health Insurance plus other Benefits

CalPERS Retirement

Certification and Education Incentives

Deferred Compensation

Educational Reimbursement

Employee Assistance Program

Holidays

Life Insurance | Long Term Disability

Sick Leave

Vacation Accrual

Wellness

Benefit description per bargaining unit are available for review on the City's website www.joincathedralcity.org

AFSCME- General Unit

CCPFA (http://www.cathedralcity.gov/home/showdocument?id=455) - Cathedral City Professional Firefighters Association

CCFMA (http://www.cathedralcity.gov/home/showdocument?id=4636) - Cathedral City Fire Management Association

CCPOA (http://www.cathedralcity.gov/home/showdocument?id=457) - Cathedral City Police Officer Association

CCPMA (http://www.cathedralcity.gov/home/showdocument?id=5416) - Cathedral City Police Management Association

Non-Represented Employees (http://www.cathedralcity.gov/home/showdocument?id=5199)

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, partial information, and reference to resume or application may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

YES

Please indicate the highest level of formal education you have completed.

High School

College - Currently Enrolled

Associate Degree

Bachelor Degree

Master Degree or higher

Do you have a valid California Class C driver license?

Yes

Do you have a typing rate of 50 net words per minute from printed copy? If yes, please attach a copy. If no, please note you will be required to submit a copy in order to participate in the written exam process.

Yes

How many years of experience do you possess providing responsible secretarial or office administrative support? Note: Experience must be listed on your application.

4 years or more

3 to 4 years

2 to 3 years

1 to 2 years

1 year or less

Do you have local government or public safety experience? If yes, please specify dates and where the experience was obtained. If no, please @type "none".

Do you speak another language besides English? If yes, please specify the language and level of fluency. If no, please @type "none".

Required Question

Employer

City of Cathedral City

Address

68700 Avenida Lalo Guerrero

Cathedral City, California, 92234

Website

http://www.joincathedralcity.org

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ADMINISTRATIVE ASSISTANT I/II