This is a great opportunity to join an Arizona Top Workplace, non-profit organization, that truly cares about people and offers great professional development and internal job growth! Do you want to know you're making a difference in the lives of families and children affected by autism? Join our team as a Service Coordinator and you'll get a chance to work hard to help families and grow with purpose!

SCHEDULE: This is a full-time position. The anticipated schedule is M-F 7am-3pm.

COMPENSATION: Starting pay range is $23-$26/hour DOE + Scheduled Raise Program

LOCATION: "East Valley Center" in Mesa, AZ

We're currently looking for a highly skilled, detail-oriented administrative professional who will assist AZA Operations by supporting staff and clients via a variety of administrative responsibilities and duties, including scheduling, staff and client onboarding, and general clinic operational support. The Service Coordinator's primary responsibility is to coordinate scheduling between client families and clinical staff on our ABA, Speech, and Occupational Therapy Services Departments to ensure capacity goals are met and that daily schedule changes are communicated and updated in a timely manner.

East Valley Center Tour: https://youtu.be/uzjvlnjVISQ

Job Duties:

Scheduling

Assist the assigned program leaders in maintaining optimal client enrollment

Coordinate daily changes to schedules to avoid gaps in services when clients or staff are tardy or absent

Coordinate room assignments for clients and communicate them with staff

Keep up-to-date appointment information in practice management systems and other databases, as needed

Work with the Supervisor or Manager to monitor and optimize authorization utilization

Attend meetings to plan for scheduling, utilization, and staff or client on and off-boarding

Onboarding

Initiate on-boarding activities for all new clients within the assigned program

Maintain regular contact with onboarding families and follow up regularly until all onboarding items are collected

Perform data entry tasks to prepare new clients to begin services

Collaborate with Family Support, Billing, and the Clinical Teams to coordinate the start of services

Customer Service

Communicate and collaborate with clients and staff to provide high quality service coordination and resolve challenges efficiently and effectively

Participating in follow-up processes to ensure that families and staff are adequately supported by AZA United

General duties

Working with Administrative Team, Program Team, and Outreach Team to implement and improve systems related to scheduling and high-quality staffing for client programs

Support clinical staff as needed (e.g. bring materials, bathroom break, etc.)

Answer phones, provide information, route calls, take messages, etc.

Clinic Only Duties

Coordinate clinic tours for new clients with the location's Senior Clinical Supervisor

Open and/or close the clinic depending on work schedule

Be available to assist with Clinic Front Desk duties in the absence of other staff

Experience & Qualifications:

GED required; College degree or equivalent relevant experience preferred

Minimum of 1 year in a similar administrative role

Administrative experience with funding sources preferred (AHCCCS, DDD, insurance, etc.)

Successful experience in a role that required strong organizational skills and a high attention to detail

Proven ability to communicate effectively with tact and perspective across diverse populations

Strong ability to multi-task, independently plan and organize own activities to prioritize daily workloads

High competence in Microsoft Office products (Outlook, Teams, etc.) and EMR systems

Knowledge of autism spectrum disorders, systems of care, treatments and services, etc. preferred

Must be able to successfully pass a fingerprint clearance check, and other related hiring requirements

Must have reliable transportation, valid car insurance, and registration

Benefits:

Join an organization with a great culture and supportive leadership that believes in work/life balance. AZA United is a Top Workplace winner because we provide a collaborative work environment focused on transparent communication, teamwork and professional growth! In addition, you will receive the following benefits:

A competitive salary + participate in our Scheduled Raise Program up to 2x/year

An excellent comprehensive health benefits package that includes health, dental and vision, pet insurance, employer contributions to your health savings account, company paid Short-Term/Long-Term Disability, and employer-paid basic life insurance

Student Loan Forgiveness: As a non-profit organization, your employment (when consistently working at least 30 hours a week) meets requirements under the Public Service Loan Forgiveness program (for student loan forgiveness). For more information you can visit https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

A 401K plan with up to 4% match after one year of service

Generous paid sick time and PTO, and 12 Paid Holidays

Paid Maternity/Paternity Leave

Autism knows no race, religion, gender, or identity. We need and value diversity and inclusion in our workforce in order to fully support our families. AZA welcomes applicants of any race, age, religion, gender, identity, or any other aspect which makes you unique.

For more information about AZA United, please visit our website at www.AZAunited.org or view our profile on www.glassdoor.com.

Arizona Autism United (AZA United) complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Human Resources department.

Email: humanresources@azaunited.org | Main Office Phone Number: 602-773-5773 (Please ask for Human Resources.)

Arizona Autism United

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Autism Clinic Service Coordinator