Jessica Wright

Skills

• Provides timely, accurate, and efficient executive administrative support to include calendar oversight and management.
• Utilizes Defense Travel System (DTS) to plan and coordinate travel vouchers and reimbursement forms.
• Scheduling, planning, tracking, and managing of logistics of meetings.
• Completion of meeting notes and executive office maintenance activities (supplies/equipment).
• Provides initiation, monitoring, and completion of visitor requests within Pentagon Portal.
• Coordinates with Front Office Group (FOG) support team, Director’s Action Group (DAG), Science & Technology Division support team, International Office Division support teams, and other relevant Divisions for execution of the Chief Scientist mission.
• Records manager for the Chief Scientist mission and ensures all files are maintained in accordance with AFRL, AFMC, DAF, and DoD policies.
• Plans, establishes, and documents business processes/procedures, prepares operating instructions, tracks program and award suspense’s and packages.
• Assists and/or coordinates with the DAG Events Planner on internal and external Chief Scientist engagements and high visibility events.
• Collaborates with Public Affairs and corresponding divisions to assemble briefings and talking points for high-level meetings and various speaking engagements.
• Composes written executive communications to and from all levels of management across the Directorate.
• Coordinates with relevant AFRL, AFMC, DAF, DoD, and external partners as needed for Chief Scientist mission-related external engagements and events.
• Provided administrative support to directly support AFOSR Leadership (Director, Deputy Director, Chief Scientist, Deputy Chief Scientist, and Space Architect.
• Maintained a professional office environment and assisted in accomplishing the office mission for existing and annually planned programs.
• Displayed knowledge of and experience in monitoring and analyzing programs and/or projects. Collected, compiled, and documented inputs for quarterly and annual reviews, site visits, and other events. (I.e., Technology Advisory Council, Star Team Awards, LRIR Program Reviews, Chief Scientist Distinguished Lecture Series)
• Assisted in administrative and logistical preparation and execution of successful high-level AFOSR reviews, meetings, and workshops. Tasks included:

 Meeting set-up (physical and virtual)
 Agenda preparation/tracking
 Coordination of speakers
 Preparation of invitational travel orders
 Note taking/preparation of meeting minutes
 Tracking of action items
 Escorting external visitors
 Meeting material preparation and distribution

• Used possession of high degree skills in both oral and written communication, to perform analysis, and provide facilitation and preparation of oral and written responses.
• Managed shared calendars and Leadership’s personal calendars to deconflict meetings and maintained Leadership awareness of important internal and external events.
• Managed group email accounts and distribution groups to maintain communication across AFOSR Offices.
• Routed tasks and action items received in group email accounts to the appropriate person for actions and tracked applicable suspense dates.
• Completed day-to-day tasks with the use of Microsoft Office and Web-based products, Adobe Acrobat, Tableau, Pega, and internally developed tools and databases.
• Created and processed Invitational Travel orders for senior executive service members, guest speakers, subject matter experts, and panel members.
• Coordinated and managed travel logistics for the Chief Scientist Leadership team to include securing military and commercial accommodations, researched travel itineraries, and reserved classified room locations.
• Performed administrative review and proof reading of briefings memos, materials for public release, agendas, planning documents, and other documents for proper spelling, format, and grammar.
• Knowledge of grant modifications and creating workflows for new grants.
• Gathered, prepared, assembled, and analyzed facts, drew conclusions, and developed and articulated solutions to complex issues and problems.

About

Detailed oriented Business Professional with exceptional organizational expertise and master level Customer Service. Employing 20+ years of experience in administrative, business, and financial support. Detail-oriented in planning and managing day-to-day program operations, reporting outcomes to governing agencies to ensure benchmarks are met and securing funding for services provided. Adaptable to fast paced and extreme pressure situations while remaining calm and able to learn new systems rapidly.