We are seeking a dynamic and highly organized Administrative Assistant to join our team. This vital role offers the opportunity to support senior leadership by managing a wide range of administrative functions with energy, precision, and professionalism. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, strong communication abilities, and a proactive approach to problem-solving. This position is perfect for someone eager to contribute to a collaborative office culture while ensuring smooth daily operations.

Responsibilities

Provide comprehensive administrative support to executive leadership.

Manage incoming communications via phone systems, and email correspondence, ensuring prompt and courteous responses

Handle clerical duties such as data entry, filing, proofreading documents, and maintaining accurate records using Microsoft Office and Google Workspace tools

Support office management tasks including supply ordering, maintaining office equipment, and overseeing general administrative procedures

Assist with bookkeeping activities using QuickBooks, including invoicing and expense tracking

Coordinate travel arrangements, prepare reports, and assist with special projects as needed to enhance overall office productivity

Qualifications

Proven experience in an administrative or clerical role within an office environment; bookkeeping knowledge a plus

Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and QuickBooks

Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently in a busy setting

Exceptional communication skills with professional phone etiquette

Demonstrates attention to detail through proofreading, data entry accuracy, and filing practices

Experience in customer service or customer support roles that require patience and active listening skills

Knowledge of office management procedures including calendar management, data entry, basic bookkeeping using QuickBooks or similar software

Ability to handle confidential information discreetly while maintaining a positive attitude and proactive approach

Join us in this exciting role where your organizational talents will make a meaningful impact! We value energetic professionals who are eager to support our leadership team while fostering an efficient and welcoming office environment.

Pay: $19.00

Bethesda Family Services Foundation jobs

Administrative Assistant