Title: Adelante - Description: Adelante Community Development logo mark {height="58" width="58"}

ADELANTE COMMUNITY DEVELOPMENT CAREERS

Office Manager & Executive Assistant

Full-Time In-Person Commerce City, Colorado

EMPOWERMENT COMMUNITY INNOVATION LIFELONG LEARNING

ABOUT ADELANTE COMMUNITY DEVELOPMENT

Founded in 2015, Adelante Community Development (ACD) is a Colorado 501(c)(3) nonprofit that empowers Colorado small business entrepreneurs through workforce training, business development, and capacity-building that fosters business growth, economic mobility, and community vitality.

Adelante is the Latino organization for an inclusive economy.

POSITION SUMMARY

The Office Manager & Executive Assistant is a cornerstone of ACD's daily operations. This role keeps our administrative functions running smoothly while serving as a trusted partner to senior leadership and the board of directors. The ideal candidate brings strong organizational instincts, communicates clearly across every level, and represents ACD's mission and values in each interaction. This is an in-person role, embedded in the heart of our community-facing work.

ESSENTIAL FUNCTIONS

OFFICE OPERATIONS & ADMINISTRATION

Oversee day-to-day office operations: supply ordering, inventory, facilities coordination, and timely resolution of office issues.

Draft, edit, and proofread internal and external communications; manage and route calls, email, and correspondence.

Handle sensitive and confidential information with the highest discretion and professionalism.

Serve as a primary point of contact for staff, board, vendors, community partners, and the public.

EXECUTIVE & CALENDAR SUPPORT

Manage complex calendars for executive leadership; schedule meetings, board sessions, and conferences.

Prepare agendas, meeting materials, and follow-up action items that support executive decision-making.

Arrange travel, lodging, and logistics for staff and the board of directors.

Anticipate scheduling needs and resolve conflicts before they escalate.

FINANCIAL & VENDOR MANAGEMENT

Help prepare expense reports and monitor the office budget; flag variances in a timely manner.

Manage vendor and supplier relationships; process invoices and keep accurate records with the finance team.

Support procurement and ensure cost-effective purchasing aligned with organizational policies.

EVENTS & COMMUNITY ENGAGEMENT

Lead logistics for all ACD events: venue coordination, vendor management, materials, and on-site support.

Engage the broader community with professionalism and cultural sensitivity, reflecting ACD's commitment to equity and inclusion.

Support outreach and engagement activities, including occasional outdoor or off-site events.

Additional duties may be assigned based on organizational needs.

REQUIRED SKILLS & COMPETENCIES

Excellent written and verbal communication, with the ability to adapt messaging across diverse audiences.

Demonstrated integrity, credibility, and discretion with confidential matters.

Strong attention to detail, adaptability, and creative problem-solving under pressure.

Proven ability to manage competing priorities, juggle multiple stakeholders, and meet deadlines.

Proficiency in Microsoft Office Suite, Airtable, QuickBooks, and Bloomerang donor management software; quick to learn new platforms.

Exceptional organizational skills with a track record of meticulous follow-through.

Critical thinking to anticipate organizational needs and resolve issues proactively.

Cultural competency and experience working in or alongside diverse, multilingual communities.

QUALIFICATIONS

REQUIRED --- ONE OF THE FOLLOWING

Bachelor's degree in Business Administration, Nonprofit Management, Public Administration, Communications, or a related field; or

5+ years of progressive experience in office management and/or executive administration, preferably in a nonprofit or community-based setting.

PREFERRED

Bilingual (English / Spanish) --- strongly preferred, given ACD's mission and community.

Experience with project management or CRM platforms (e.g., Airtable, Monday.com).

Familiarity with nonprofit operations, grant compliance, or community development programs.

WORK ENVIRONMENT

This is a full-time, in-person position based at ACD's office in Commerce City. The role may require occasional travel to community locations for meetings, outreach, and events. Work involves extensive computer use, in-person collaboration with staff and community members, and regular phone and video communication. Flexibility to support both indoor and outdoor events is expected.

COMPENSATION & BENEFITS

Salary range $55,000 -- $65,000 annually, commensurate with experience.

Benefits: Wellness Incentive Program Paid Time Off (PTO) Family & Medical Leave (FMLA) 10 Paid Holidays Annually Professional Development Incentives.

HOW TO APPLY

Submit a cover letter and resume to info@adelantecommunity.org. Your materials should clearly demonstrate relevant experience and qualifications. Due to application volume, ACD is unable to acknowledge individual submissions or provide status updates. Qualified candidates will be contacted directly.

INVEST IN

People. Potential. Prosperity.

Adelante Community Development Commerce City, Colorado adelantecommunity.org

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Adelante Community Development is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.

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